Category: Frequently Asked Questions

Events give attendees the option to dress up and wear whatever they want. The attendees can create the perfect style they wish to display to others at the event. This is no different at a charity event.

The mere question of what to wear to a charity event is just the start of a confusing exercise. Many need help finding fitting suits, clothes, or customers to wear to a charity dinner. There are many tips and tricks to follow to allow every attendee to stand out within the dress code that the host has provided.

The theme and dress code can have an impact on the charity event. Many prefer a more formal where to display the necessity of the funding event, which will lead attendees to dress formally and professionally.

Is There A Dress Code for a Charity Event?

Charity events do come with a dress code. There are many different forms of charity events, each with its dress code or type of wear. The charity will determine its dress code according to the kind of charity and the formalities of the event. The event will have a formal code if it is a rewards event where the planner aims to raise funds through prize giving.

Other charity events, such as golf days or themed parties to raise finances, require different attire. The attendee must identify the type of event and then determine the dress code based on that.

Basics On What to Wear to a Casual Fundraiser

A casual fundraiser will give the attendees more flexibility in their dress attire. These participants will be able to pick their clothes based on the type of event and the information provided by the hosts or planners. There are many do’s and don’ts for every dress code. The focus should be to know precisely how to incorporate these tips into the perfect attire.

Determine the Theme and Cause

Attendees can determine the suited wear based on the theme and the event’s cause. Every event will have a theme or cause they want to assist. These causes can be cancer, the ocean, or any other problem that needs finances to solve specific problems.

The attendee must evaluate the cause to determine the dress code. If it is a spring day to raise funds for cancer, where the event is to picnic and enjoy the sun, the attendee can pick a style that will fit exceptionally well.

There is another determining factor other than the cause and the type of event. The last factor is the theme of the event. Charity events tend to add fun themes to their events to raise awareness and create an atmosphere that the attendees can enjoy. The theme will state the exact clothing worn or dress attire needed for the event.

Take Note of the Venue

The venue is a significant factor in determining factors of deciding on the precise clothing to wear. There are multiple venue types to choose from when planning an event. Inside events with many open windows or outdoor events accompanied by bright sunlight are great options.

Based on venues, the attendee can determine the perfect clothing line that will be comfortable at the venue. If the beach hosts an ocean fundraiser, the attendees will not wear suits or winter clothes. Attendees must evaluate the venue to determine the best attire for the occasion.

Get Clues From the Invitation

An invitation will be sent by the hosting company of the charity event to invite all the attendees to join the fundraising or raising awareness event. The attendees can use the little invitation to identify the dress code. The invitation might be covered with winter pictures or golden lights, indicating a formal event or an indoor fundraiser.

The invitation will only sometimes display the dress code or event type. But the invitation type or format will provide clear guidelines for the attendees to ensure they are dressed appropriately.

Types of Charity Event Dress Code

After evaluating the venue, the invitation, and the theme or type of event, the attendee will be able to determine which dress code will suit the occasion best. The dress code, however, provides an overarching range of clothes. It is up to the attendee to determine whether warm formal wear or summer picnic attire will suit the event.

Formal

A formal dress code is one of the popular dress styles accompanied by charity events. The dress code requires the attendees to wear long dresses or full tuxedos. The aim here is to fit the formal theme of the event. The attendees must wear full suits or evening gowns. The color and type of formal wear can be determined by the theme or the attendee’s clothes availability. Some leadership-themed conferences might request attendees to wear formal wear, especially if it is a reward ceremony.

Glitter and Sparkles

Glitter and sparkles will be excellent for a gala event or formal fundraiser. The individual can use glitter and sparkles to draw attention and receive many praises for the beautiful wear. The glitter and sparkles, however, should not be done with moderation. The charity is about a cause; the attendees do not want to take the limelight.

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Smart Casual

Smart casual charity event fundraising aims to give attendees the freedom to pick some characteristic clothing. The attendees have the opportunity to be dressed in their trendy fashion and their favorite jackets. The smart casual allows attendees to dress professionally, without the formal jackets and long dresses for the females. Athletic shoes and some blue jeans can accompany casual attire for casual parties and charity events. 

Semi Formal

Semi-formal is the dress code between smart casual(office wear) and formal attire. The semi-formal attire requires time to plan due to its wide range of options. Attendees can wear professional yet comfortable clothing. The focus should fit the event theme without outdressing the event hosts. Semi-formal is slightly less strict than a formal event, allowing attendees to add trendy styles and colors to their looks.

Black & White Tie

A white-tie event is where the attendees are allowed to go all out. The event provides a platform for men and women to wear their fancy suits and floor-length gowns to impress every individual that will be present. The attendees can add jewelry and fancy watches to pull the attire together. The aim is to wear a black tuxedo with a tie, while the women can wear long silky dresses and a shoe with a heel.

The black-tie event dress code is similar to a white tie; the focus here, however, is to be formal for a set part of the event. The black tie event might include dancing, allowing attendees to wear shorter dresses or less formal tuxedos.

Cocktail Dress

Cocktail attire can be seen as both formal and semi-formal dress attire. These dresses allow the attendees to look traditional and classy while enjoying an outdoor event’s cold breeze and relaxation. The focus here is comfort over formality, yet providing a professional feel to the fancy event. Cocktail dresses are well known for their brighter colors but can include neutral colors for some events. 

Festive

Festive attire, or holiday attire, can combine multiple dress styles. The attendees can enjoy a particular season with fun and colorful dress attire. The festive dress code is trendy through winter and Christmas times. The event will allow the attendees to explore and experiment with a combination of formal attire and colors that suit the occasion. Some floral dress attire is great for casual events.

Specific themed events

The last type of dress code for charity occasions is themed parties. This attire requires attendees to dress up according to a specific event theme. This can be based on a particular color theme or a dress-up theme. Some events need attendees to dress up according to a Disney theme, ocean theme, or any other theme that suits the charity the company wants to raise funds or awareness.

Tips on How to Choose the Right Clothes

There are many different ways of determining the best clothes for the event. The focus should be to use the dress code for a range of options, which then can be narrowed by the venue and the occasion of the charity event. Some more methods and tips will provide the attendees with the guidelines to determine the best attire for the event.

Understand the Cause and Research of Prior Events

The research will be the attendee’s friend. The individual can use the internet to find previous events that the company hosted to identify specific attire that will suit the upcoming charity event activities. The attendee should, however, confirm whether the two events are labeled the same. There will be no point in wearing formal attire to a smart-casual event.

The attendee can focus on the promotional material and information the company shares throughout the event marketing strategies and platforms. The material will allow the attendee to identify themes, aspects, and types of attire that will suit the event. The promotional content will give the attendee the guidelines to determine the event’s best clothing.

Consider Your Comfort

Comfortability should be the number one priority for all attendees. The dress code will provide the individual with a range of options; the best choice, however, lies in the comfortable and accessible clothes that the individual has. There will be no benefit to the event or the attendee if they are not dressed comfortably within the dress code attire.

The attendee can take extra shoes or clothing to change the outfit throughout the night. This will allow the individual to shine and draw attention with the beautiful formal attire, which can be transformed into something enjoyable and comfortable for the rest of the evening.

FAQs

Conclusion

Charity events provide attendees a fun and creative space to experiment and create the perfect attire. Charity conferences do, however, come with some form of restriction or guidance based on the best clothing to wear. The event planner will create invitations indicating a dress code.

The dress code will provide all the attendees with the best attire to suit the event’s feel and format. The dress code is more than just there to provide the attendees with information about the event but provides them with a clear indication of the attire and theme. A dress code is a fantastic method of ensuring everyone looks the same for the charity event.

There are corporate companies that face specific tasks and challenges in their entire organization. One of the many big headaches is communicating with every member of a sales force. This is crucial to ensure that each member knows the task and goal that is set for each group. Sales are no different. 

A national sales meeting is crucial for every sales team in the business world. This will allow the leaders and head of sales to articulate the goals and challenges that the sales team is facing or chasing at the moment. These events can happen in person or online, and some companies run hybrid meetings to ensure that every individual can be present online, or in person. 

Planning a national sales meeting is as crucial as the execution thereof. Companies need to ensure that all aspects of the sales force is covered and that every member walks away with the input and knowledge needed. Some companies hire the right team to manage and plan these meetings while others have an internal planner to cover the bases and ensure that everything moves according to plan.

What Are The Purpose of National Sales Meeting?

The main objective can differ between different corporations. The main focus of national sales meetings are to ensure that the objective is clear and precise. If the objective is to raise company sales, the meeting must state what the problem is and how everyone involved can increase or fix the main problem within the year ahead. These events can be used to introduces new products to the sales reps or employees. 

According to LinkedIn some of the main reasons for a national sales meetings are to communicate the road to success, build momentum, and the training and development that goes along with it. Developing and inspiring the team to create and take action, as well as know their customers, and lastly to celebrate the success and victories the team has passed and achieved to date.

Sample Sales Meeting Agenda Topics

Setting a standard agenda seems like a monotonous way of planning a national sales meeting, but this allows everyone on the team to expect and prepare specific topics for the meeting. Topics such as

• The drive behind the organization and the values of the company. 
• Allow feedback and information sessions where the staff can ask questions 
• Updates on big events ahead
• Laying out the metrics and goals for the upcoming year or months
• Obstacles and training opportunities 
• Successes and motivation to take charge of what lies ahead.

Every sales meeting will need to have a form of motivation for company staff. This will allow them to reenergize and develop new ways to achieve the goals set out by the sales staff.

Check Out Ideas for a Sales Meeting:

How To Plan A National Sales Meeting?

Scheduling and informing the staff of a meeting with enough time to prepare is one of the key factors that lead to the success of a sales meeting. By scheduling the meeting, the team can draw up questions, queries, and suggestions on different topics and provide solutions to certain problems. 

Setting an agenda will also indicate exactly what procedures the meeting will follow. This will allow attendees and speakers to be ready for what lies ahead. Another great tool companies can use is meeting planning agencies. These professionals can take everything off the company’s plate and run the meeting from start to finish. 

Virtual National Sales Meeting

A virtual sales meeting is an easy and accessible way to have the entire team all on one call. By using the technology companies can save on excessive spending or time wasting due to traveling. The company can save money by allowing all attendees into a virtual world. 

Some key aspects of virtual meetings are to allow the team to have input. This can be to allow all members to ask questions when needed, or to give them access to a camera where they can still be individualized within a big team. 

Keeping energy in the virtual meeting can often be the leading cause of failure. Companies can focus on providing positive feedback, telling success stories, or having giveaways to keep the staff’s energy up. This will allow everyone to be attentive and take in all the information that will be provided in the meeting. 

In Person

In-person meetings are valuable for corporations when they want to address extreme problems that need face-to-face attention. Some corporations will use these in-person meetings to energize the team or provide resources or training that can only be done personally. 

Other than a virtual meeting, physical events do allow team members to connect and build strong relationships. The team can have open conversations with each other and the management without any virtual problems such as connection or technical issues standing in the way.

Tips For Creating A Productive National Sales Meeting

Here are 5 basic tips any business can use to improve their online or virtual sales meeting. 

1. Start with energizing the sales team. This will activate all the team members to take in the knowledge and information that is shared. 
2. Take breaks. Do not set long and tedious meetings without any resting periods. This will leave the whole team fresh. 
3. Provide quality research to back the goals set for the upcoming time 
4. Allow customers to provide input by giving them the microphone to speak. Let the customer explain the strengths and weaknesses of your sales pitch. 
5. Accept and provide a space for the team to provide input and solutions to the problems. When teammates feel heard. They will work harder and provide better solutions. 

Should You Hire A Planning Agency For A National Sales Meeting? 

Hiring a professional team that can create a national sales meeting from the start is a great idea. These professionals know what works and how to set meetings up that show great results. 

Hiring a planning agency will take away planning stress, and will grand the team to focus on other more important tasks. The meeting agency will save the business time on planning as well as the small tedious tasks that no one can see from the surface. 

When Should You Hire A Planning Agency?

The perfect time to get a planning agency is at the start of planning a national sales meeting. This will allow the agency to understand the main objective of the meeting, as well as the tools and pathways for obtaining that objective. 

These planning agencies can use their skills to create the meeting that will have the necessary impact, handle the sensitive topics as well as energize the team to go out and reach every goal that is set. 

These agencies might cost a company some financial loss, but the gain and the high-quality meetings that they put together will be worth it for both the company and the members thereof.

FAQs

Final Thoughts

National sales meetings have been around in the business sphere for decades. This is not only a great way to communicate the teams goal for the year in one event, but these meetings can also assist in reenergizing the national team.

Companies can use meeting planning agencies to ensure that all the right steps are followed and that all necessary information and objectives are shared. These companies can be of great value and can ensure that any successful meeting, virtual or in person is of great sales success.

Research by McKinsey suggests that 55% of employee engagement in the workplace is often driven by non-financial recognition such as team lunches and in-house team-building activities. Although the modern work environment has taken on a different form, with some offices working either remotely or on a hybrid model, outdoor team building activities remain a crucial element for any team. 

The benefits of team building are near endless, and employers that promote outdoor team-building activities will see increased communication, peer-to-peer engagement, employee motivation, and effective planning among team members. 

Further research by Gallup helps us to understand the importance of team building activities and engagement exercises. The Gallup research shows that high-engaged business units will have a higher percentage of team performance. Additionally, absenteeism will be around 81% lower, while productivity increases by 14% among organizations that have high-engaging team-building activities.

Outdoor Team Building Games for Adults

As we now know, outdoor team building activities among highly-effective and motivated teams can help deepen peer-to-peer relationships and foster new skills among employees. 

For companies planning outdoor team-building games for adults, it’s important to consider the level of participation among employees, the size of each team, and the resources required to enhance the experience. 

Activities range from minimal planning and requirements to those that will require additional set-up and resources to be completed by team members. Although there will be a winning team, it’s important to promote the benefits of every team building activity or outdoor team building event to employees. 

1. Eyeless Drawing 

Blindfolded drawing requires individuals to draw an object using verbal queues and instructions. This activity looks at teamwork and verbal communication among each member. 

1. Participants are divided into teams of four to six people each. 
2. A flipchart, markers, and everyday objects will be required. The best is to print a bunch of pictures of random or non-obvious everyday objects such as a sunglass case, a curtain, or measuring tape. 
3. Each team will designate one person to be the “artist” or “drawer.” 
4. The artists will be in charge of drawing the object which is being described by the remaining team members. 
5. Team members are not allowed to say what the object is, and will need to describe it to the best of their ability. 
6. Each team will have between three and five minutes to complete as many objects as possible. 
7. The artist is not allowed to see the object they need to draw, and neither are the team members allowed to see what the artist is drawing. 
8. Closest drawing to the object wins. 

How many can participate: Six – 20 members divided into teams.

Time required to complete activity: 20-40 minutes. 

2. Cornhole Tournament 

Cornhole is a beloved game that every person knows how to play. As a team-building exercise, cornhole can help employees motivate one another, designate the best possible cornhole player, and work effectively under pressure. 

1. Divide members into teams of two. 
2. Each player in the team will have one minute to throw as many cornhole bags through the hole. 
3. Remaining members will be required to cheer and motivate one another. 
4. The team with the most baskets wins.

How many can participate: Six – 20 members divided into teams.

Time required to complete activity: 1-10 minutes.

3. Buckets and Balls 

Teams are required to move as many tennis balls from one bucket to another using anything but their hands or arms to pass the bucket between each person. The game will help team members delegate more efficiently, and boost their morale to motivate one another. 

1. Divide members into equally sized teams, with one person being the “handler.” These individuals are the only people allowed to touch the tennis balls with their hands. 
2. Mark out the field of play, with one side as the designated “Start” and the other “Finish.” Place a full bucket of tennis balls behind the finish line.
3. Members will start at the starting line, with handlers remaining at the start line for the duration of the game. Teams will then be required to move as many tennis balls from the finish line to the starting line without using their hands or arms. 
4. All balls will then be placed into the bucket by handlers. 
5. Each team will get approximately five minutes to delegate, and work on moving as many tennis balls as possible without using their hands or arms. 

How many can participate: Six – 28 members divided into teams.

Time required to complete activity: 25 minutes 

4. App-based scavenger hunt

For something that requires less planning, consider organizing an app-based scavenger hunt that helps to improve teams’ problem-solving skills and interaction. This team building event can involve an obstacle course, promote good communication skills, and a lot of physical challenges for teams. 

An app-based scavenger hunt will require fewer resources, and planners can decide on the several available apps that are currently available. 

Some apps, such as The Go Game will allow planners to completely personalize the experience based on the number of teams, resources, and space.

There is no limit to what the scavenger hunt can look like, and what it may consist of, as each app can provide different puzzles for teams. 

How many can participate: Six – 16 members divided into teams.

Time required to complete activity: 25-45 minutes 

5. Team photo finish 

A game that tests employees’ coordination and communication that requires no equipment or any major preparation. 

This game is similar to the traditional “three-legged race.”

1. Members are divided into equal numbers of teams. 
2. Teams are then required to cross a designated finish line at the same time using coordination among one another. 
3. Usually, team members will be tied together at their feet with a rope, or will have their shoelaces tied together. 
4. To increase the difficulty, team members can be asked to run across the finish line at once. 

How many can participate: Six – 16 members divided into teams of three or more. 

Time required to complete activity: 10-15 minutes.

6. Blindfolded Square 

A game that will help test teams’ ability to communicate with one another, while also using their instinct to deliver the perfect square while being blindfolded and working together as a team. 

1. Members are divided into teams of four and are given a piece of rope tied into a circle. 
2. The rope is placed onto the floor, and team members are then blindfolded. 
3. Teams will then need to walk away from the circle for a few seconds and will need to find their way back to their circle using verbal queues. 
4. Once members have returned to their circles, they will need to make the perfect square while still blindfolded. 

How many can participate: Six – 20 members divided into teams of four. 

Time required to complete activity: 10-15 minutes.

7. Lego Sneak Peak 

For Lego Sneak Peak, every team will need to create an exact, near-exact replica of a pre-built structure. Members of the team will be allowed to sneak peak at the structure beforehand and will need to delegate to team members what they need to do. This game helps to test communication, problem-solving, critical thinking, and teamwork. 

1. Members are divided into teams between four and six. 
2. The team will be allowed to sneak a peak at a structure made out of Lego or any other type of building block at different intervals.
3. Every minute, one member will be able to look at the structure and delegate to the team what they need to do. 
4. This cycle will continue until each member of the team has seen the structure and informed their teammates what to do. 
5. Teams that can finish the structure first, or closest to the original win.

How many can participate: Six – 20 divided into equal teams. 

Time required to complete activity: 10-15 minutes.

8. Minefield Crossing 

This game will see groups paired up, with one person delegating the other across a minefield while blindfolded. A game that allows testing employees’ communication and delegation skills, coordination, and working under pressure.

1. Place a bunch of random objects, either cones, balls, bottles, or anything similar in an open field or space. 
2. Pair members into groups of two each, with one person being blindfolded and the other delegating.
3. The aim is to let the blindfolded member cross the “minefield” without stepping on any of the objects, while the person at the starting line navigates them across. 
4. Pairs will have two minutes to complete a full cross. 
5. To make it more difficult, request that the blindfolded individuals return to the starting line once they have crossed. 

How many can participate: four – 20 divided into equal teams. 

Time required to complete activity: 10 minutes.

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9. Self-made glider challenge

A challenge that requires a bit more team effort and ingenuity. For this activity, members will be divided into bigger groups that require them to build gliders or planes. The team whose glider lasts the longest in the air wins or moves up the leaderboard. 

1. A designated outdoor area is selected for where gliders will be constructed and flown during the challenge. 
2. Members are divided into teams of four and more and are instructed to build a glider/plane from the materials that have been provided to them. 
3. Teams will construct their gliders at the same time in a given time frame. 
4. Once the time has concluded, gliders will be put to the test to see whether they can fly or not and if they do, for how long. 

How many can participate: eighth – 20 divided into equal teams.

Time required to complete activity: one hour – two hours. 

10. Bridge building

Another game that requires a lot of effort, patience, and ingenuity. Bridge building allows teams to construct a bridge out of provided materials. This task would see teams collaborate on design and engineering, looking to promote more technical skills within a team. 

1. Members are divided into teams of two or more. 
2. Materials are provided and teams are required to build a bridge that can withhold a certain amount of weight.
3. Once the time has run out, bridges will be tested for durability and strength. 

How many can participate: eighth – 20 divided into equal teams.

Time required to complete activity: one hour – two hours. 

Fun Outdoor Group Activities

While team building activities will often require members to engage more technically, looking to promote engagement and communication among each other, some fun outdoor group activities can offer team bonding experiences, while also enjoying each other’s company. 

Company Picnic 

A company picnic is one of the simplest ways to get teams together, allowing them to bond and engage with one another outside of the office environment. Often smaller to medium-sized companies will host a picnic as a relaxed activity that allows employees more social time with one another.

With a company picnic, it’s possible to incorporate several games such as outdoor chess, cornhole, or even board games. Moreso, it’s possible to include family members and close friends of employees to create a more relaxed and social environment. 

Horse riding 

For companies that have the financial resources, outdoor horse riding will enable employees to connect not only with one another but with nature and animals at the same time. While horse riding might not be a bucket list item for every person, it’s the perfect activity to have a more intimate team-building exercise. 

Rollerblading

Another fun, yet adventurous activity for teams is rollerblading. While it does require the company to either rent or hire the necessary equipment, it allows members to assist one another, helping employers facilitate the overall team bonding experience.

Company cookout 

Similar to a company picnic, a cookout would see members of the office come together in a social, yet comfortable setting. Having a cookout can be a fun activity if employees are divided into teams and put to the test to see who can make the best burger, or cook the tastiest steak. The company cookout can also include family members, and it’s often a budget-friendly way to have employees socialize with one another outside of the office. 

Capture the flag 

For the more thrill-seeking employees, capture the flag is a great way to divide employees into teams and see who can commit to specific roles within a larger group. Often with capture the flag, several positions need to be filled, and it will help teams practice better communication and leadership roles. 

High ropes 

Heights might not be for everyone, but with high ropes, it’s possible to create a more thrill-seeking experience. Not only does it help to get employees out of the office, but it’s also a fun day activity that can be concluded with a picnic or cookout. High ropes is a fun outdoor team building exercise that can be inclusive of everyone. 

Outdoor yoga 

Physical and mental well-being is an important element of any functioning team. Providing them with an outlet where they can decompress and destress enables team members to relax without having to worry about the office. Moreover, with outdoor yoga, it’s possible to include hybrid workers via remote yoga classes. 

Yoga classes are usually an easy and affordable outdoor team building activity that can include all members of the team, and when you hire a professional yoga instructor, it’s for sure that employees will feel a lot more relaxed in the workplace. Nowadays some companies offer yoga classes weekly to help improve employees’ mental well-being and prevent them from feeling burned out.

Paintball 

For companies with more active and younger employees, paintball can be another fun outdoor activity that sees teams collaborate and execute a strategy. This activity involves some physical running, and would also need to be conducted in a safe, yet comfortable setting. 

Giant Jenga 

A different take on the traditional game of Jenga, which sees a tower being constructed out of wood or any other light material. Each team member needs to remove one piece from the tower without letting it topple over. The player that causes the tower to collapse is disqualified from the next round. 

Giant Jenga sees the same concept being put to work, this time in a larger format that requires a bit more critical thinking and analysis among teammates.

Office trivia 

Trivia games are also a pleasurable way to get to know one another and see employees bond with one another. Having office trivia helps to break the ice among newer employees and allows for both small and big teams. On top of this, it’s possible to include remote workers as well via an online conference call. 

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Outdoor Team Building Events

Outdoor team building activities and events combine the excitement of having employees engage in a social aspect, while also including some activities that help to put their skills to the test. Instead of solely looking for ways to improve teams’ communication and engagement efforts, these events create a more comfortable environment where members can socialize, yet work as a collective on a given task or problem.

Hiking excursion 

Teams that are located in regions where there are ample hiking and walking trails can take a break from the mundane, and collectively participate in a hiking excursion. The great thing about hiking excursions is that it’s usually quick and requires minimal effort or planning. For an added experience, choose an excursion that has some exciting scenery, or waterfalls. 

Adventure outdoor games 

Adventure outdoor events can be a fun way to get everyone involved. By putting employees’ skills to the test, companies can organize an entire day of outdoor events, where employees have to compete against one another in teams in challenges such as archery, canoeing, kayaking, and relay. 

It will require a bit of planning and resource distribution, but adventure outdoor games can put people’s leadership and management skills to the test. 

Kickball tournament 

Kickball is a fun and relatively easy activity that can have employees go head-to-head in tournament style. Members are divided into teams, with each then choosing a captain and the different positions for the kickball match. The tournament would enable staff to support and motivate one another and can be incorporated with other activities such as a picnic or cookout. 

Volleyball

Another great event that will see multiple employees get involved. Volleyball is a quick, fast-moving game that requires players to work together and communicate effectively. More so, companies can incorporate several sports events into one full day of outdoor fun. It’s best to have activities that would include all employees, and not just the fittest and most athletic. 

Organize a company marathon 

Although it may require a bit more planning, and coordination across the company and several third parties, a marathon can be another fun event that would see employees collaborate on the planning. Hosting a marathon would give the company exposure, and it’s possible to partner with a charity or nonprofit as a way to get other companies involved as sponsors and members of the community to participate. 

Cookout potluck 

Companies can invite some of their partners or clients to a cookout potluck, allowing everyone to contribute a signature dish to the cookout. The family-style seating arrangement will also allow for better socializing among employees and clients and allows everyone to get together in a less formal and more social environment. 

Ping-pong tournament 

Instead of having a fun and easy-going afternoon of ping-pong at the office, why not turn it into a real-life tournament with employees competing against one another in teams? This will put employees’ focus and coordination to the test, as also their sportsmanship. It’s an affordable, and easy event that can be finished off with drinks or a few snacks. 

Charity fundraiser

A charity fundraiser will see employees get more involved with their community, and also improve their team working skills as they plan and develop projects that will help raise money for nonprofits and charities. Instead of having the whole office work on one project, or selecting one charity, divide employees into two or three teams. This will not only see more people benefiting from the charity event but also incorporate different organizations as well. 

Cook-off

See how well employees work under pressure, by putting them to the test in the kitchen. It’s possible to rent an industrial-sized kitchen that comes equipped with all the necessary tools and equipment to host a cook-off event. What’s better is that this event allows the company to invite friends and family members to watch and even participate in the taste test. 

Go-Karts 

For action-driven teams that are looking for an exciting event that doesn’t require too much planning or resources, go-karting is a fun idea that would leave employees competing for first place. Finish off the day with drinks and snacks, or organize a dinner at the go-kart center.

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Team Building Activities for Small Groups

Team building is crucial for teams of all sizes, and for smaller companies, with fewer employees, there are some fun things they can do to get their employees more involved and engaged. 

Mini Golf

Mini golf can give employees a chance to socialize more freely with one another outside the office, and it can be turned into a little tournament to see who can get the best score. Mini golf is also an affordable, easy, and quick activity that can be done on any given day and requires minimal planning. 

Bowling

For small groups, bowling is another easy option that would see employees socialize outside the office, but also put their competitive streak to the test. This activity requires minimal planning and can have as few as three people participating at once. End of the day with drinks and snacks at the bowling arena.

Group beach picnic 

Don’t have just an ordinary beach day, organize a beach picnic, with food, drinks, and some beach games. The beach is the perfect place for employees to relax and unwind, but also participate in different games that will put their communication and teamwork skills to the test. Check out whether there are local companies that can organize and arrange a beach picnic. This is an affordable and simple activity that requires minimal resources and finances. 

Archery 

For teams that want to improve their focus and coordination, archery is another activity that requires minimal planning and can mostly be led by an expert at the local archery range. After a few hours of shooting arrows, and learning some new skills, finish off the day with drinks and light snacks.

Cooking classes 

Take the team out to improve their cooking skills and learn how to work under pressure. Cooking classes are not that expensive and are usually during the evening. This would be a great year-end event for small teams.

Indoor Team Building Activities

For companies that want to enjoy team-building exercises without having to leave the office, or due to bad weather conditions, there are several practical indoor team-building activities to choose from. 

Office trivia 

Office trivia is not just a great ice-breaker for new employees who have recently joined the team, but it’s also a way for everyone on the team to get to know their colleagues better. Office trivia requires minimal planning and resources and can be partnered with other exercises as it’s not time-consuming. 

Chest of dreams 

Another interesting activity that sees team members sharing their dreams and hopes for themselves. In this activity, employees are not only able to share their aspirations in a safe and secure environment, but it can also be a great conversation starter among team members who share similar interests. This activity requires a bit of problem-solving skills and can help boost team morale. 

Peer-to-peer grading 

This is a great team-building exercise for small to medium-sized teams and can work for remote working teams too. The objective is for employees to self-reflect on their skills and development within the company, and allow their peers to evaluate their abilities. This exercise encourages everyone to get to know their peers better and makes a point of it to improve self-evaluation. 

Winner and Loser 

An activity perfect for smaller groups, Winner and Loser aims for employees to share any negative experiences they have endured throughout their life or career. Employees are paired with a partner and share a negative experience. Their partner will then start to discuss all the positive aspects of the experience and how they can improve or focus on the silver lining. 

Tactile surviving 

Office members are divided into equal teams and given a specific scenario and a random object. Teams are then required to explain the function of the object based on the scenario. For example, it could be something like, “Saving the world from a massive asteroid, using only a car battery and some duct tape” could see teams coming up with different applications. This helps to promote team engagement, presentation, and creativity. 

Check Out Dynamic Team-Building Exercises for Small Groups:

FAQs

Final Thoughts

Team building benefits not only the employees but the company as well as it helps to promote team communication and engagement and motivates employees to interact with their peers more frequently. Companies of all sizes should have at least several team-building exercises throughout the year to keep employees engaged and help boost their soft skills that will later replicate themselves in their work. 

The planning and hosting of an event can lead to stress for any team or individual that might be involved in the event. With a variety of planning that must occur before a set time or many tasks to complete the day of the event, individuals can be overwhelmed at a rapid pace.

There is a difference in occupations when focusing on an event planner and an event coordinator. While an event planner focuses on creating and building an event, the coordinator assures that everything runs as planned on the day. The planner set the stage while the coordinator manages it.

Both these roles are of utmost importance when hosting an event. The planner will ensure that all the admin and organizing tasks are done, while the coordinator will communicate any information on the event day, virtually or in person. Some companies prefer that the planner and coordinator should be the same person. This is a big role to fill, and with two separate teams and individuals to fill each role, the chance for a successful event is much higher.

Event Planner vs. Event Coordinator: What Does

Understanding the difference between a planner and a coordinator starts with the role these two individual occupations consist of within the event industry. A role refers to the primary work that the individual must focus on or complete.

Event Planner Definition and Role

Event planners have a set role within a corporation. These individuals assist a team in planning every phase of an event. From booking venues and determining the best vendors to informing and planning social media strategies that will be used to advertise the conference. These individuals will take charge of setting a budget, sending invitations, and building the ideal event.

Event Coordinator Definition and Role

An event coordinator, an essential aspect of any event planning organization, excels in problem-solving and communication and is frequently the driving force behind successful events. These individuals play an important role in assisting the event planner by liaising with vendors and potential venues.

Their key tasks concentrate on the event’s setup and faultless execution, necessitating a hands-on approach. This is especially important in cases like incentive travel, where maintaining a flawless experience for participants is critical.

Thus, understanding what incentive travel is and its relevance reveals that an event coordinator’s duty is all about bringing plans to life through focused execution.

Similarities and Differences Between the Two

These two occupations have some similarities that can be spotted from the get-go. Both of them have to communicate with vendors and venues to ensure that the team knows what is expected of them. Both must be present on the day of the event and be hands-on running and ensuring the success of the entire meeting.

The main difference between the two occupations is that a planner focuses more on the administrative aspects of the event such as determining the best venue or creating a budget. The planner has to build the foundation of the event. The coordinator is the one with the outgoing personality that focuses on communicating and directing vendors once they have been chosen. The coordinator will solve the problems on the floor, and ensure that every individual and guest knows where to go and what to do.

Event Planning vs. Event Coordination: Scope

The scope of an occupation refers to the actual work that must be done by the individual that fills the role of the occupation. Here a description of the work must be provided to any candidate.

Scope of Work for an Event Planner

A professional event planner will work with clients to ensure that their needs and wants are met. The planner will conduct market research and gather enough valuable information that will provide the team with a clear direction. The planner will need to create a budget and provide constant feedback to all stakeholders. Organizing facilities and vendors are all part of the planner’s responsibilities and many more.

Check Out What Is Event Planning?:

Scope of Work for an Event Coordinator

The coordinator must understand what each event requires to be classified as a successful event. The individual must work within time and budget constraints. While speaking and arranging with different vendors and venues or speakers the coordinator must be able to negotiate and communicate clear needs from all. The final checks and overseeing the event are part of the coordinator’s responsibilities and duties and many more.

Overlapping Responsibilities and How They Differ

Both will be present on the day of the event. While the coordinator will ensure everything runs smoothly and every part of the event is well-oiled, the planner will be the overlooking individual. Making sure the schedule is followed and that the coordinator knows what to do and where to place their focus.

Event Planner vs. Event Coordinator: Skills

Essential Skills for an Event Planner

There are many skills that will add value to any event planner’s resume, however, the following skills are a necessity for every event organizer. Planners must have the skill of managing themselves and other people. With managing comes organizing. The candidate must have organizational skills to ensure that every part of the event is according to the client’s goals. Excellent time management skills and focusing on logistical tasks are key skills for any effective event planner.

The planner must be able to adapt when things are changing at a constant rate, and with change comes flexibility. The candidate is working for a client and must ensure that their needs are always met. Lastly, the planner must be a great communicator and be tech-savvy. This will ensure that every person is informed if it’s via an app or in-person communication.

Essential Skills for an Event Coordinator

A coordinator that wants to spice up their resume must include the following skills. This will ensure the client that the candidate is well-equipped and will perform at a high level. The first skill is customer service. The candidate will deal with vendors, customers, and clients, thus having great customer skills is a must.

Event management is another important skill that will ensure that the coordinator will be able to manage and set up the entire event. With management comes event logistics and event planning. The coordinator will be in charge of the setup and running of the event. Thus knowing what to do to ensure a smooth setup is of utmost importance.

Specific Skills That Set Them Apart

The coordinator will have set skills in the form of event management and customer service. Their responsibility is to communicate with vendors and others that fall part of the customers of what to do and where to go. The coordinator must manage and ensure that the day of the event runs smoothly.

A planner must have great communication and planning skills. The planner will set out a schedule to ensure that all tasks are determined and completed. The planner will focus on the budget, determining key role players, and planning the entire event.

Event Planner vs. Event Coordinator: Education and Training

Educational and Training Requirements for an Event Planner

Some companies would state that an event planner does not acquire any set of education or training. They need a set of skills that is crucial for the occupation. Most businesses prefer a degree in hospitality, public relations, or communications with training specifically in planning and hosting an event.

Educational and Training Requirements for an Event Coordinator

There are requirements for a career in event planning. The traditional root is to acquire a business, communication, or marketing degree. These bachelor’s degrees will ensure that the candidate has an understanding of the background and different aspects of the career.

Certifications and Other Credentials

There are many certificates and credentials that individuals in event management and planning can pursue to lay a strong foundation. The focus should be to build planning or coordination skills to such a level, that the company can not create an event without the individuals.

Event Planner vs. Event Coordinator: Responsibilities

What Does an Event Planner Do

An event planner must fulfill a group of responsibilities that will ensure that an event is set up to be a complete success. The individual will have to schedule meetings to ensure they understand the goals, theme, and purpose of the event. From the meeting, planning the event, determining a budget, and determining the best location and vendors all become tasks and responsibilities to the planner.

The planner must be able to manage staff on and off-site, while they communicate the progress to stakeholders and managers. The planner must monitor every part of the setup to ensure that the best possible event is built.

What Does an Event Coordinator Do

A coordinator position is a person that works with the setup and creation of the event. The individual must be present on the day of the setup to ensure that every vendor and staff member knows where to go and what tasks to fulfill. The coordinator works right beside the planner, but rather than focusing on planning, execution is the primary focus of the coordinator. Contacting the guest list, event decor, and other difficult tasks for either virtual, in-person, or hybrid events are just some of the coordinator’s tasks. 

Areas of Overlap and Key Differences

The main difference between a planner and a coordinator is that the planner builds the ideas and sets out specific plans that must be followed. While the coordinator has to ensure that the execution is happening to what is planned. The planner decides on specific event décor while the coordinator ensures a great hands-on experience. 

Event Planner vs. Event Coordinator: Which One Do You Need?

Determining Your Event Planning Needs

A company can only determine their needs once they have decided on a goal for the event, and if they have calculated and created a budget. The needs will be a support structure that will set clear guidelines on how the events company can fulfill and achieve the goals set by the organization.

Which Professional is the Right Fit for Your Event?

When determining the professional that will fill the occupation, companies must look past education. Education plays a key role in the ability, however, a ascertain set of skills is of more value. The individual or team must have the same values and outlook as the corporation.

This will ensure that they create an event that represents the brand of the company. The team must be able to communicate with this person. Thus having great communication skills is of utmost importance.

Factors To Consider When Making a Decision

Responsibility is the first factor to take into consideration. What will the responsibilities and tasks be? Secondly, ensure that the decision-making team is educated and knows the candidates. Research and previous work experience is of utmost importance when making a decision. Lastly, the ability to work under pressure. The candidate must be able to work under high pressure.

What Can Conference Source Do For You?

The conference source is an event management company with a team that holds all the needed qualifications and skills to ensure a successful event. The team is easy to communicate with and has all structures and vendors that will deliver a high-quality product on the day of the event. The focus is to build the ideal type of event that achieves all the set goals. With event planner software this event management company can host any major events from academic events to smaller social events.

FAQ

Final Thoughts

The key difference is that a planner sets the stage by planning and creating an event according to a set of goals, while a coordinator focuses on building and running the event, The coordinator will control all the physical actions and coordination between the vendors and staff, while the planner will plan every part from the beginning.

There is a place in the event industry for both a coordinator and a planner. Companies must use these separate occupations to the best of their ability because placing both in the same team can raise the probability of hosting a successful event. Use the role for the company’s benefit and ensure a safe workspace where a planner and coordinator can work with each other, and not against each other.