In the fast-paced world of business and corporate governance, a majority of organizations will often make use of individual members and stakeholders to assist with making high-level business-related decisions. 

Although not commonly found in smaller business organizations, a steering committee is typically composed of a group of informed advisors, which includes stakeholders and executives that helps to propose solutions on specific subject matters related to the business. 

Seeing as larger companies and multinational firms operate across several regions, and are made up of different levels of management, organizations tend to use a steering committee to help present practical solutions that can improve the overall business structure, operations, and consumer experience.

What Is a Steering Committee

There are several different explanations of what a steering committee is, but generally, this group of high-level advisors will represent the organization’s decision-making process to provide both guidance and advice on specific subject matters related to the business, its operations, and customer retention. 

There is also a facet of the steering committee that primarily focuses on improving financial matters, which generally consists of stakeholders and high-level financial executives. As part of the bigger picture, the steering committee will often ensure that the organization has a profound forward-looking strategy that can help them perform certain business tasks and meet shareholder obligations. 

Steering Committee Members

Seeing as a steering committee tends to govern an organization’s guidance structure, the members that make up the committee are often corporate executives, stakeholders, and authorities, which can either be internal or third-party. 

Steering Committee Roles and Responsibilities

Just as with any type of organizational structure and business model, the steering committee’s roles and responsibilities are spread across different levels, with each member or individual carrying out a specific responsibility directly associated with the broader performance of the business. 

Often, the steering committee will attend to a subject matter and divide the roles and responsibilities among appropriate members. To ensure relative solutions are provided, considering the subject matter, roles and responsibilities are divided according to some of the following:

  • Provide insight into subject matters related to business structure and operation. 
  • Consider financial, budgeting, and marketing procedures. 
  • Execute a forward-looking strategy to help the organization reach project deliverables. 
  • Monitoring changes, progress, and timeline risks. 
  • Discussing potential adjustments and changes to help prioritize goals more effectively. 
  • Considering consumer and business relationships. 
  • Analyzing the completion and success of a project. 
  • Helping to improve and encourage collaboration among project team members. 
  • Providing clear insight into the outcomes of a project and changes associated with the larger organizational structure. 

With top-tier executive insight and guidance, different levels of the business structure can function and work effectively towards one specific agenda, ensuring that project deadlines are met in time, encouraging collaboration within the workplace, and helping to improve the relationship between the business and the consumer marketplace. 

Check Out Inside Look: Who Attends Steering Committee Meetings?:

Purpose of Steering Committee

Seeing as there is a lot to consider when combining several levels of expertise, it’s important to regard the overarching purpose of the steering committee and how their expertise will help improve business functions. 

Support the Project

One of the first facets the steering committee will help guide is helping to support the project, and in most instances, the project can range from brand and product development, customer experience improvement, or increasing market reach. 

Make decisions

A big part of what the committee will do is make executive-level decisions that will influence the entirety of the organization. These decisions can either be large-scale, such as making adjustments to the annual budget or deciding whether the company is in a position to increase its research and development for new services and products. 

Resolve Issues

Risk management also forms part of the guidance and advice received by the steering committee. Typically, issues related to the business will need to be reviewed and analyzed, and a decision based on best practices will then be implemented to help improve operations and narrow any future potential risks.

Project Budget

If a new project has been set, with an appropriate timeline, accompanying it will be a project budget that can help determine how much organizational funds can be directed towards the given project. Financial executives will monitor the progress of the project and determine whether a budget can be increased or lowered using due diligence. 

Encourage the Project Manager

Whoever might be overseeing the project, in this case, the project manager, they are often guided and encouraged by steering committee meeting members to ensure that mid-level employees stay on track with targets and operate within the appropriate budget.

Receive Status Updates

Not only do committee members advise on the project, but they will also need to receive status on whether a project is meeting its targets or if changes have taken place, and how much of it has affected the outcomes. 

It’s important for steering committee individuals to be involved in the progress tracking and review status updates regularly to help them understand how forward-looking guidance and decisions will impact the project before, during, or after completion.

Monitoring Risks

Any predetermined risks will be monitored by the appropriate board members to help ensure that in case of any error, or headwinds, a well-detailed plan of action can be executed. 

Monitoring Timeline

Projects are completed within a determined time frame, and it will be up to project manager to encourage mid-level employees to fulfill their duties in a timely manner to keep operations and project completion up to date. 

Monitoring Quality

Once the project has reached the end goal, quality control and assurance will first need to be monitored by the steering committee which will then advise on whether any changes need to be made to help improve the delivery of quality of the product or service. 

Check Out What Is a Steering Committee [Purpose and Roles Explained]:

Types of Steering Committees

Corporate governance will oversee different levels of the organization, as it’s often harder to monitor and control all levels of business through a singular committee. 

Project Steering Committees

Projects that have been designed to help give a business edge over marketplace competitors will often be guided and monitored by a project steering committee. This group of individuals typically ensures that any new projects undertaken by the company can be completed within a given budget and timeline. 

More so, the project steering committee helps to see whether new projects can help build the consumer and business relationship, while at the same time improving the entire customer experience and value perception of the business. 

Portfolio Steering Committees

As another high-level governance body of the organization, the portfolio steering committees will monitor the quality of the project, help to resolve conflict, oversee any potential risks and provide solutions, and analyze any policies that will indefinitely help improve the project management procedure. 

It’s good to know that a portfolio steering committee is not to be confused with a project management office, as companies will often have different group leaders working across several levels of the business. 

Steering Committee vs Advisory Committee

One of the main differences between a steering and advisory board is who appoints the members to the committee. For starters, members on the advisory committee will often be appointed by a director of the company, while steering committee members are selected by a research office and assists the director on decisions related to the company or any projects. 

The board members on the steering committee will reflect the image and vision of the company in the long term, while the advisory board seeks to engage more frequently with the general public and reflect broader organizational diversity. 

How to Run a Steering Committee Meeting

Every committee meeting will look different depending on the given project or subject matter that is to be resolved. 

For the steering committee meeting to be successful, it’s important to ensure that the outcomes of the project are met within due diligence. Secondly, the right committee members need to be assigned and appointed to the board to help provide appropriate guidance. Next is to ensure that there are clear rules and goals and that every member of the board understands what the outcomes of the project should be. 

There should also be time allocated for regular interval meetings that can help provide status updates on the project. Regular meetings should be held between project managers and committee members to help prioritize debriefing efforts.

Additionally, every meeting should have a clear purpose to help the committee understand the issues they are addressing and how they will go about resolving any of these problems within the appropriate good practices of the company. 


What Are the 3 Main Parts of a Steering System?

The three core components of the steering system include decision-making and guidance, risk assessment, and operational support for project managers. 

What Is a Steering System in Simple Words?

A group of high-level executives and stakeholders that advises companies on important decisions related to a specific subject matter. 

Who Should Attend a Steering Committee?

Typical attendees at a steering committee meeting include executives, directors, project managers, and stakeholders. 

What Is the Difference Between a Committee and a Steering Committee?

The steering committee oversees the broader corporate governance of an organization, while a committee acts as an intermediary between projects and executive management.

Who Runs the Steering Committee?

The elected person who runs or oversees the steering committee should be an individual who does not represent the company or organization but rather be an elected chair or committee member.

Final Thoughts

Larger companies and multinational firms that operate across several regions and have multi-layered management levels often require overarching guidance. This is provided by the steering committee, a group of individuals that helps to make high-level decisions based on the subject matter to ensure company goals and business objectives are achieved within due diligence. 

Sabine Ghali

Kelly Murphy


Certified Meeting planner with 20+ years of event management experience, founder of ConferenceSource, expert in meeting facility sourcing & contracting in North America, Europe, South America and Asia. Kelly will manage your budget as if they were her own, negotiating the best possible rate and hotel contract to benefit and protect every client and exceed all expectations for all planning aspects for sales meetings, educational meetings, product launches, incentive trips down to a small board of directors meeting. We make meetings easy understanding your meeting objectives and delivering meeting matched components.
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Meetings are a crucial part of any business and study. This platform allows managers and team leaders to communicate and inform the rest of the team on critical issues and other essential research factors. Companies can use the time to receive information and issues from the staff members, providing the company with key areas to focus on.

There are a variety of formats for investigator meeting types. An investigator meeting, however, aims to identify critical issues and problems that occur regularly and disrupt the team’s ability to complete tasks or finish before set deadlines. The managers, company leaders, and employees must attend the investigator meeting to ensure that the most benefit will be added to the company.

There are many ways to run an investigator meeting, and the aim of these meetings will differ from time to time. The company should identify the goals for the session beforehand, providing the forum with a clear direction. The board will evaluate and examine the clinical trials to ensure that the team is on the best trajectory for the meeting. 

The Importance of Effective Investigator Meetings

The investigative corporate event will benefit the company if the entire site team runs them effectively. A successful investigator meeting can be achieved by completing key aspects before or throughout the session.

The first step of effective investigator meeting planning is to identify clear and specific goals. These goals will give the forum direction, and the team will know what to prepare for the meeting. The plans can identify key problem areas or find creative solutions that will solve the current issues the team is facing.

Any international meeting requires engagement from the team. Before the engagement can be increased, the team must identify a platform to host the meeting. Hybrid meetings, online events, or in-person conferences will be accessible for the investigative meeting. Virtual meetings need a platform for the team to join and engage through interactive meeting technology. If the company prefers an in-person meeting, the team must identify a venue that will provide them with the necessary space, equipment, and location outside the company premises.

An effective meeting will allow the team to share their opinions, concerns, and solutions. The meeting will be deemed effective once an action plan is identified and placed within the current systems. The effectiveness will be determined by the goals the managers and leaders set as the team completes and reaches every goal.

Event planners must adjust their strategies to fit the pharmaceutical investigator meeting. The event planner will have a set time frame that will allow the planner to create a perfect event that meets the meeting objectives. 

Engaging and Impactful Investigator Meetings

An engaging meeting is only of the few methods that companies can use to increase the success rate and impact of the investigator meeting. Engagement at investigator meetings requires the team to raise their voices and opinions, improving the solutions and the quality of ideas throughout the meeting.

There are various ways that leaders and managers can set in place to increase the engagement of the meeting. The leader can start with an ice-breaker to ensure the entire team is at ease and relaxed for the meeting. Another strategy is to share the goals and documents beforehand. This will provide the members with enough time to prepare for the meeting. They will have the time to build and formalize their ideas and problems as well as innovative methods of solutions. 

Active participation is of crucial importance to an effective investigator meeting. Managers and company leaders need to have the necessary information about the occurrences and problems the team faces within the company. These meetings will give the team a foundation to share the issues and potential solutions the leaders miss.

Check Out The Future of Investigator Meetings:

Our Proven Investigator Meeting Planner Process

Every company has its strategy and process for investigator meetings. The end goal of the meeting is the same; the road, however, differs between companies. The aim should be to host and create a meeting that results in a successful meeting.

Before the meeting can start, the company must identify clear goals for the meeting. In other words, the company or team leaders must identify solutions, objectives, or conversations that must be dealt with within the meeting. After identifying and stating clear goals, the team can move forward.

The team leaders must identify key role players and stakeholders that must be present in the meeting. The attendees must have an impact on the meeting. Key role players are team leaders, employees who work with the issue daily, managers, company leaders, and industry leaders or knowledgeable individuals who know how to deal with these problems.

The team must create a set agenda to provide the members with a clear flow and direction of the meeting. This will include specific topics, issues, and the timing of the entire meeting. The aim is to provide the team with a set structure that will inform them on what problems will be dealt with and where their knowledge will be needed.

The perfect process will give the meeting members adequate time, date, and agenda. The attendees can create and build specific problems, solutions, or ideas, allowing for a more engaging meeting.

The leader of the meeting will be responsible for leading the entire session. The chairperson(leader) must provide the team a foundation to share and hear each member’s story or information. The appointment must be used to listen to every member’s opinion. This will create a broader image and solution for the problem at hand.

If annual sales are the problem, the team must all identify what the problem is. The meeting will allow every individual to share their opinion about the issue. The focus is to create as many potential problems as possible, allowing the entire board to see the problem holistically. The investigator meetings solely focus on identifying problem areas or underperforming sectors.

Ensuring Compliance and Documentation

Compliance with the law within an investigator meeting is essential. This will provide the team with the correct documentation and regulation to keep the company in line. As the conference aims to find the problems and issues of their study or the sector, the documentation and law will provide clear guidance on what the law expects or accepts according to the solutions. 

The compliance challenges will train the team to increase the key protocol requirements. The protocol training will build big improvements over time that will make the team successful. The training will bridge the team’s knowledge gap and build their clinical trial process to increase their effectiveness. 

The documentation will provide the study protocols that the team will use. The meeting will deal with the safety issues or costly mistakes the team might make. The meeting leaders will provide essential information to the clinical site staff on moving forward and passing the content list of issues. 

The law is an external source that assures customers and clients that the processes and products are safely produced and will not harm any employees or customers. Thus creating learning challenges that confirm the issues and problems with the correct documentation will allow the team to use the lawful procedures to fix and solve the current issues.

What Can Conference Source Do For Your Investigator Meetings?

Conference Source is a business that takes pride in its ability to plan and host an event. The team will create the entire meeting according to the company’s desire. The investigator meeting planning will include a meeting venue and multiple other factors to ensure the meeting is a success. 

The team has the experience and knowledge to create a meeting that will fulfill every goal and dream of the company. Contacting the necessary industry leaders and important role players that will provide the trial with accurate feedback. Any company can make use of Conference source investigator meeting planning.  A meeting that will provide the team with the benefits and structure. 


How Should an Investigator Meeting be Organized?

The aim should be to inform all the necessary key role players of the meeting. Their presence will be essential for the success of the meeting. An agenda must be created to provide every member with a clear meeting outline. The team must prepare and create a slide show the panel will observe. The aim is to find a suitable venue, develop clear expectations and set a date and time that will allow the entire team to prepare and be present on the day.

What Exactly is an Investigator Meeting?

An investigator meeting provides a team that does research with a platform to inform a company or receive valuable information from a knowledgeable team. The conference allows the team to state and clarify their problems and issues. And while identifying it is essential, the team can provide precise solutions that the team can use to solve the recurring problems.

Who Are The Attendees of An Investigator Meeting?

The attendees include employees needing help with certain aspects of the business or study. Another group of attendees will be stakeholders and company leaders. And lastly, internal staff will consist of industry leaders, informants, and knowledgeable individuals or teams that can provide accurate input for the team’s problems and issues.

Final Thoughts

An investigator meeting can significantly impact the current study and condition of the company. A board can raise concerns and inform the team of new solutions to recurring problems and scenarios.

The team will be able to obtain valuable information that can shift or change the direction of the study and the business. This will be accompanied by laws, rules, and new documentation that provide legal guidelines to the entire team. The investigator meeting can increase a team’s success in launching, creating, or improving their study or business.

Sabine Ghali

Kelly Murphy


Certified Meeting planner with 20+ years of event management experience, founder of ConferenceSource, expert in meeting facility sourcing & contracting in North America, Europe, South America and Asia. Kelly will manage your budget as if they were her own, negotiating the best possible rate and hotel contract to benefit and protect every client and exceed all expectations for all planning aspects for sales meetings, educational meetings, product launches, incentive trips down to a small board of directors meeting. We make meetings easy understanding your meeting objectives and delivering meeting matched components.
Need Help Planning Your Next Corporate Event or Meeting?

Every planning meeting within a corporate business should have a goal and a focus point. Whether the goal is to identify problems, raise awareness, launch a product, or find critical solutions to reassuring problems. Each type of meeting will have a set reason for being scheduled.

Many have questions: What is the goal of the what-meeting?” The main aim for the what section of the meeting is to identify every individual’s tasks and objectives for the day. These meetings usually aim to identify the entire team’s tasks, which will then be divided into individual key outcomes and tasks.

Identifying what to do is of utmost importance. It will keep the entire team on track and prevent team members from confusion or lack of words due to needing to know what tasks to complete. A what-meeting is part of a more extensive scrum meeting. The aim is to use this meeting daily for big sprints or projects.

What are Sprint Meetings?

Companies and teams have used the scrum methodology for a long time. The idea behind scrum is to provide the entire team with a common goal or objective that must be completed within a specific time frame. This can be as long as a month or as short as a week.

Companies use scrums to encourage and motivate their staff to work hard on a task or project for some time. The project will be broken into smaller intervals. These intervals can be as long as two weeks. The interval is well-known as a sprint.

A sprint aims not to finish the entire project but to create a project, product, or system that works well enough to function as each sprint combines to create the best and most functional product or result at the end of the entire sprint. Sprints motivate the team to work hard and quickly on a project.

The basis of this methodology is that the team will use small and directional steps to create and move closer to the ultimate goal of the entire project. This is an excellent tool for a team with a common goal.

What are What-meetings?

What meetings fall into the daily scrum meetings that motivate the team to complete specific parts or tasks for the day? The What meeting will allow the team leader to state what tasks and objectives must be met for the day. The sessions allow the team to be up to date and ready to complete the simple or complex tasks set for the sprint.


The meeting has many benefits within the scrum or sprint meeting. The meeting will keep the entire team up to date with the tasks for the day and the project process as a whole. The team will know exactly where they stand, what to do, and where to go.

Team members can ask questions and state problems or inquiries at the meeting. This can be based on the problems or issues they face in their tasks and product creations. Or queries to clarify and identify the project managers’ needs and requests.

The What meeting is well known for increasing productivity. The reason is that staff members will save Time finding work or tasks to complete. They will go straight to their office or desks and start the project or tasks immediately.

How to Use

The meeting should be the first part of the morning work routine. The What-meeting will be included in the main meeting as a scrum meeting will be scheduled once a day or weekly.

The section allowing the team leader to share the team goals and tasks for the day should be at the start of the day and most 15 minutes. The aim is to keep this short and direct, allowing every employee to identify what to do for the next sprint.

However, the 15-minute time-boxed meeting can be extended for some meetings if there are a lot of questions or uncertainty. Virtual teams and online meetings can extend the Time if the team struggles to log in or connect to the forum.

What Is The Goal of A What-Meeting?

The goal of the meeting is to provide the entire team with the tasks and objectives they must complete within the sprint. The conference will clearly state what the team must finish within the next few days—leaving the employees motivated, focused, and knowing what to accomplish.

Many team leaders will not use the meeting structure to boost employee productivity. The aim, however, should not be solely on productivity but on motivation and direction. The team will clearly understand what to do and why they need to do it.

How Important Is Setting Goals For A What-Meeting?

This format is crucial when considering a scrum and sprint structure to complete projects within a deadline. The format will give the team direction and guidance on what to do. The members can use the meeting to ask specific questions to the leader, which will then provide the team with guidance.

The main idea here is to pick a venue just a short distance from the actual desks and offices of the employees. Motivated employees must use a few steps to get to the task, which they will jump into to finish before the end of the sprint.

Check Out Setting Goals:

What Happens If Goals Are Not Achieved?

There will be set goals and objectives for every meeting. Once the meeting is completed and the employees leave to continue their work, the leaders must evaluate the success of the meeting.

A steering team will be called to address why the meetings have been deemed unsuccessful. The steering team will then provide the manager or team leader with valuable insight into fixing the problem of not achieving the goals.

The problems can be due to the need for more direction, motivation, and productivity or something as simple as restructuring the entire meeting to meet the needs of the staff. The focus should be to fix the problem as soon as possible to ensure that all future sprint goals are achieved at a high rate.

Tips To Reach Your What-meeting Objectives & Goals

An event planner will significantly benefit companies when planning a What-meeting. These individuals have the experience and the tips to enhance the success rate and create clear objectives that will leave the entire team motivated and ready to achieve what is needed.

Share the Goals of the Meeting

It is one thing for the leadership to identify and follow goals, but the success rate of these goals will have an exponential impact once the entire team knows these goals. The team will have the motivation to assist the managers in achieving the team’s goals and objectives required by the company leaders.

By sharing the goals, the team members can align their own goals and tasks with the company goal to ensure that they pursue the actual purposes that the company deems needed. A meeting agenda can be sent to all the attendees to ensure they understand the constant topic of discussion within the meeting. The agenda items will give the team time to develop ideas, leading to a productive meeting.  

Ensure Realistic Goals

There are many ways to set goals for an entire team. The aim, however, should be to uplift and enrich the team with achievable goals. The team will be motivated and gain productivity if the goals are realistic. Realistic goal setting will leave the team motivated and ready to work harder to achieve more.

Setting effective meeting goals to ensure that the team focuses on the product goals and each individual’s active role is of utmost importance. The team level will increase, and the entire team will have the outcome in mind. 

Be mindful of the Time.

Employees will spend much time working and pursuing the measurable goals and tasks placed before them. Long meetings and boring interactions will decrease their ability to work hard and be productive. Thus, keeping the meetings short and heading straight to the point will significantly benefit the entire team.

Team leaders can use a timer to ensure the high-performing team can share what is important and find the necessary information before returning to work. The What-meeting should be 30 minutes and aim to be done within 15 minutes of starting.

Make sure actionable steps are set.

Employees love to work in an environment with set steps and an action plan. Leaders must provide the entire team and every employee with actionable steps that they can take to complete tasks and, ultimately, the entire project. Actionable steps will ensure employees find Time to achieve the following functions or objectives.

The team of people’s success depends on sharing ideas and the hard work of every individual. Actionable steps will keep the organization on track and ensure the team reaches its target. 

Measure Your Progress

It is easy to forget the hard work an entire team has produced to complete a project or achieve the tasks at hand. Companies and team leaders can use a board or another method to display the marketing team’s progress up to this point.

The progress will allow the team to feel appreciated. Every individual will see their hard work having an impact on the entirety of the project, leaving them feeling positive and motivated. The progress display will give the team a visual representation of how the project moves closer to the goal.

Schedule Follow-ups

Follow-up meetings are one of the most overlooked tasks that company leaders use. A follow-up will allow the team leaders to communicate individually with every project member. The follow-up meeting will allow the leaders to identify the needs of the staff members as well as to evaluate their goals, direction, and motivation within the project.

Get Feedback from Participants

Post-meeting and project feedback are among the most excellent tools companies can use to obtain information and reviews from employees and project managers. A post-meeting evaluation will produce the experience and feelings that employees and attendees had during the effective meeting and the project.

The feedback exchange will improve future meetings, leaving the employees satisfied and happy. The regular feedback will produce some positives that companies must keep within the regular meeting. The positive aspects of the meeting can be the building blocks as they fix all the negative feedback provided.

What-Meeting with Conference Source

Conference Source is an event management company that can plan, organize and run an entire event for any company. The team has a wide range of experience and will be able to create any event the company desires.

A what-meeting is one of the Conference Sources’ main focus points. This meeting will allow companies to communicate clear and direct goals and guidelines for a set project. The team will have a leader present within the meeting to ensure that the meeting follows the layout and the set plans.

Conference Source has tips and tricks to create a What meeting in no time. These tips and tricks will be shared with the company allowing them to create and build their What-meetings in the future.


What is the Goal of the Daily Sprint Meeting?

The goal of the daily sprint meeting is to communicate the tasks and objectives the staff members will have to complete before the sprint is over. The meeting will allow the project leader to share the necessary projects and work that each member must meet. The conference will allow the employees to raise any concerns or questions about the tasks and effectively meet the sprint’s goals.

Who Leads Sprint Meetings?

There can be a diverse group of leaders for a sprint meeting. The project leaders are usually in charge of running and leading the entire discussion. Other options are the company leaders or an industry leader that will provide additional information and tasks to the employees. The ScrumMaster is the leader’s name and can be the product owner.


Core scrum meetings are an essential part of meetings within a well-established company. The platform will allow the team to identify critical aspects of a project. The team will have a short period to work hard on the team meeting goals, which must be completed within the deadlines.

These meetings let the employees know their tasks and responsibilities for the entire sprint, leaving them motivated and working in a set direction for the whole project. Companies should capitalize on the What-meeting as it produces high productivity and motivation among project members.

Sabine Ghali

Kelly Murphy


Certified Meeting planner with 20+ years of event management experience, founder of ConferenceSource, expert in meeting facility sourcing & contracting in North America, Europe, South America and Asia. Kelly will manage your budget as if they were her own, negotiating the best possible rate and hotel contract to benefit and protect every client and exceed all expectations for all planning aspects for sales meetings, educational meetings, product launches, incentive trips down to a small board of directors meeting. We make meetings easy understanding your meeting objectives and delivering meeting matched components.
Need Help Planning Your Next Corporate Event or Meeting?

Corporate governance is often a complex system that functions based on organizational structure and typically includes several levels of management that help to oversee the development and completion of projects. 

In the high-paced corporate world, steering committees are often a group of executives or top-level management that helps to oversee the start and completion of projects. These individuals will guide and motivate project managers, and their teams through difficult processes, providing insight, while also creating vision and direction for the overall company. 

Steering committees may often exist solely for the basis of project management or helping to develop new products and services for the company, which they can present in the broader marketplace. Although these committees make executive decisions behind the scenes, they often play a vital role in the direction where the company is growing towards. 

What Does a Steering Committee Do

Not all steering committees will consist of the same type of management or executives, but in most instances, these individuals will either be directly tied to the company or have some form of affiliation. 

Often these steering committees are formed entirely by the personnel or staff of a company but can also consist of more top-level management, such as executives, or shareholders. These individuals represent the company, its key operations, research and development, and above all, the growth of the company. 

Steering committees help to develop and implement a new project scope, which can include products or even services offered by the company. On this basis, the steering committee will then help to deliver insight and guidance for project managers which will then filter through to middle and junior-level employees. 

Steering Committee Examples

Though steering committee members will often collaborate on project scope, examples of these groups include individuals with a high level of insight and knowledge related to a certain industry or sector and help provide guidance based on company and project goals. 

On top of this, these committees assign delicate project-specific tasks, to help monitor risk, and ensure the quality of the completed work. In most cases, a steering committee will have a predetermined timeline or date of completion for certain projects and will monitor the progress as the project develops. 

If a project falls behind schedule or is over budget, the steering committee will then make executive decisions to help reschedule competition or lower expenditures.

Steering Committee Roles and Responsibilities

Seeing as these committees can consist of an array of individuals, each person will hold a different level of responsibility and will lead a certain role within their respective capacity. 

Although these roles and responsibilities may not look similar from the outside, when digging inward, we see that there are some similarities and that the committee will share the same roles to help advance the progress of a project. 

What Is the Role of a Steering Committee

Project Support

As already mentioned, a big part of what the steering committee does is to provide project support, either through the aid of a project manager or direct communication with employees working on the project. 

Project support is crucial, and without it, project development will be elongated or often go uncompleted. With the help of a steering committee, both teams and project leaders may have untapped access to a wealth of knowledge and information related to the industry, the work they’re doing, and the target audience. 

Decision Making

A hard task for some project leaders who are working in a fast-paced environment, decision-making is often an important secondary element of what a steering committee does. 

Instead of leaving crucial decisions to mid and junior-level staffers, a steering committee will make decisions based on available information and projected forward-looking guidance. 

These decisions will include any risks they may encounter and will help monitor a project’s progress. 

Resolve issues

Problems are a given when starting a new project, and on a corporate level, these issues may be more challenging and complex to resolve without proper insight. Having a steering committee as part of corporate governance enables the organization and any other staff involved in the project to function without experiencing delays in the project timeline. 

Project Budget

Projects that run over budget may sometimes be seen as less successful, as it means that resources have been over or underutilized. Having expert individuals plan and implement a project budget allows project manager to know exactly how to allocate resources and where more focus needs to be given to ensure development and completion meet organizational quality. 

Receive status updates

As a project, which may either be a product or service, enters the consumer marketplace, the steering committee will monitor client reaction and provide analytical status updates on whether a project has been received positively or with some remorse. There are many instances where a product or service is not up to the standard of the committee, which will then lead to employees having to change and update any of the previous work they have completed. 

Project manager Encouragement

Another important role and responsibility are to help encourage project leaders. Often these individuals will help to lead a team of employees that work on several tasks at once. Ensuring that a project manager is motivated, informed, and well-encouraged will help to boost marketplace acceptance and quality assurance. 

Check Out What Is a Steering Committee [Purpose and Roles Explained]:

How to Run a Steering Committee Meeting

Each company will run a steering committee meeting differently, but although these differences exist, there is still a certain industry standard that is typically followed by many organizations. 

  • Plan and implement an agenda: Usually, an agenda will help guide the meeting and cover the most important points of the meeting
  • Cover the most important elements: Making sure that meetings are not entirely useless means that steering committee meetings will only cover the most important aspects of the project. 
  • Have a recap session: A recap session helps to ensure that all members or individuals are informed and know exactly what the meeting was about. 
  • Keep communication between parties: Once the meeting has adjourned, all members, including shareholders and project managers, will need to be properly informed about the outcomes of the meeting. 

How Often Should the Committee Meet?

Depending on the length of the project, which can be anything from a few weeks to several months to more than a year, a steering committee meeting can be held quarterly, or every other week, depending on how much time there is planned for the project team. 

Preparing Your Next Steering Committee Meeting

When preparing for your next steering committee meeting, make sure that all members are well-informed about the core elements of the meeting and what will be covered throughout. Secondly, taking notes and sending a recap email once the meeting has been completed is important. Additionally, all members and individuals included in the meeting must come prepared with questions or answers, depending on why the meeting is being held. 

Steering Committee vs Board of Directors

Steering committee members are usually individuals who are industry experts and leaders in their field who are appointed to assist and guide a project team. While the board of directors consists of people who actively participated in starting and creating the business. 

Steering Committee vs Advisory Committee

Members of an advisory committee will typically be appointed by the director of the company, while members of a steering committee are selected by several individuals, including staff and executives. Depending on the size of the company, a research office will usually select steering members to help the director make decisions related to company and project needs.


How Many Members Does a Steering Committee Have?

It’s not common for a steering committee to have more than twenty members at a time. 

What Do You Discuss in Steering Committee?

Members of the steering committee will usually discuss work related to the project manager and how they can improve their efforts to help drive more meaningful results. 

What Should Be Included in a Steering Committee Meeting?

Depending on how large the steering committee is, and what insight they deliver on a project team, it’s important that the committee focus on the course of direction, actionable results, completion date of the project, and financial aspects of the project such as the budget. 

What Should You Avoid in Steering Committee?

Instead of the steering committee only focusing on one aspect or factor of the meeting, they must work through problems at a reasonable pace before heading to the next challenge. This could for example be focusing on consumer expectations or consumer experience and resolving any issues related to the topic.

Final Thoughts

Although not many people will often encounter the work done by steering committees, these individuals play a crucial role in the success and progress of projects that often impact the organization. These committees drive insight and are industry leaders that help develop actionable plans to ensure growth and further development of project management, employees, and the company. 

Sabine Ghali

Kelly Murphy


Certified Meeting planner with 20+ years of event management experience, founder of ConferenceSource, expert in meeting facility sourcing & contracting in North America, Europe, South America and Asia. Kelly will manage your budget as if they were her own, negotiating the best possible rate and hotel contract to benefit and protect every client and exceed all expectations for all planning aspects for sales meetings, educational meetings, product launches, incentive trips down to a small board of directors meeting. We make meetings easy understanding your meeting objectives and delivering meeting matched components.
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In the fast-paced world of business, steering committee meetings play a crucial role in the forward-looking strategy and performance of a company or organization. In the modern and globalized economy, companies now have wider access to a diverse market and range of consumers.

Any steering committee consists of advisory bodies and executives that combine their expertise to provide a forward-guiding strategy on different business-related issues that the company or organization might come face-to-face with. 

These individuals can be owners, executives, stakeholders, and managers, that offer insight into different challenges such as budgets, company policies, different marketing techniques, and a broad range of project management concerns. This is where the purpose of the steering committee meeting becomes essential to help businesses navigate any treacherous conditions. 

What Is The Definition of a Steering Committee?

While those involved in the steering committees will often differ depending on the company, the definition thereof will often remain the same across the business world. 

For starters, a steering committee on an organizational level will consist of executives and stakeholders that facilitate important communication and decision-making efforts between different departments. These committees will oversee important facets of the business such as the budget, marketing, research and development, and project management. 

Then there are steering committees that function on a departmental level, which usually include smaller teams or groups of employees, led by a manager or team leader. These groups will then assist with the selection of different projects, their impact or influence, and further control of how these projects will help improve the forward-looking strategy of the business. 

Who Are In A Steering Committee?

Those included in a steering committee are typically high-level advisors, stakeholders, and industry experts on different business-related subject matters. 

Each of these individuals will use their expertise and knowledge to help formulate a plan and strategy that can help organizational workflow across different departments. Additionally, these members will not often be directly involved with the progress of a project but rather facilitate and oversee development. 

For public companies that are publicly traded, steering committee members will include several or all stakeholders of the company. In some instances, companies will invite members of the public to form part of the steering committee, depending on the specifications or projected outcomes of the designated strategy. 

Across the steering committee, members are expected to provide insight to the company, and managers on different subject matters while at the same time monitoring the progress of the company or any specific projects. 

What Are The Roles of the Steering Committee?

While steering committees are a crucial component of any organization and project, it’s important to consider that not every steering committee looks exactly the same, and the roles will be different depending on company or project needs. 

Seeing that the steering committee will consist of different members, some with a financial background, while others have more human resources expertise, individuals will deliver insight as required. 

If the goal is to lower business-related expenses and improve cash flow, or boost revenue, financial advisors will develop a well-detailed plan that can include several key points to help the business achieve these financial goals. 

Human resource experts will again see how these key points will impact the broader business dynamic, and in the event of unforeseen layoffs, develop a strategy of forgoing workers or a shift in roles and responsibilities of employees. 

On an organizational level, advisors, stakeholders, and executives will provide insight on subject matters related to the company or project, and will facilitate different organizational strategies for specific departments. 

One could say that the primary role of the steering committee as a unified group is to advise on organization, financial, and business matters. These specifications will ensure that managers and employees can achieve business objectives, while at the same time operating different projects. 

Although not every project will look the same, the roles are often intertwined with one another, and every person on the steering committee plays a vital role in the bigger development and progress of any given project, regardless of their expertise. 

Why Do Projects Need Steering Committee?

Companies will often require assistance and guidance on specific subject matters to help each project achieve its goals within a given period. This not only ensures that the project is successful but that it can be delivered at an acceptable time, and within budget. 

Depending on the size and scale of each project, steering committees play a vital role in developing plans, goals, and objectives for the project. On top of this, it’s possible that steering committee members can help to identify risks and accordingly address these matters. 

Some projects may require strategic oversight, and team leaders will need to make important decisions regarding the project. Through a steering committee, managers will have more insight and guidance to make the proper changes that will not affect the delivery time or budget. 

Finally, the steering committees can help oversee the development and assess how the project has advanced. In case of slow performance, the steering committee can then readjust their objectives and goals, allocate the necessary resources, and ensure they are properly used. 

What Happens In A Steering Committee Meeting?

Every steering committee meeting will be run differently, depending on the project, but in essence in these meetings, advisors, stakeholders, and industry experts will develop project initiatives that can help achieve a specific end goal. 

During the meeting, individuals will discuss key points that need to be resolved and consider a forward-looking guiding strategy that can assess different risk factors and overall project management

Typically a project manager, considered the committee chair, will provide a project and an agenda that committee members will follow. Individuals will make recommendations based on project goals and objectives during these meetings. Once the committee has delivered key points, all members must agree on the recommendations, which will then be implemented accordingly. 

Check Out Make Your Steering Committee Meetings Productive:

What Is Most Important For The Steering Committee To Have?

A steering committee’s most important components should include strong leadership and guidance, a set of clear objectives, and a range of defined policies and procedures. 

Seeing as the committee consists of different industry advisors, each committee should have a chair, or project managers that can lead meetings and oversee the project management aspects. If these elements are correctly combined, the steering committees can act as a governing body that will help boost the business’s productivity, performance, and efficiency. 

These and other organizational components will ensure every steering committee meeting succeeds and achieves project goals. 

Preparing For The Steering Committee Meeting

It’s imperative that the right people are selected to form the steering committee and that guiding policies will help each member understand their roles and responsibilities. On the back of this, it’s also crucial to have good time management and set specific parameters for decision-making. 

Preparing for the steering committee meeting would entail having a well-detailed presentation that can be delivered to members to give them a better feel of what the project’s outcomes aim to achieve and how this will be managed. 

Additionally, it’s important to include time for participants to ask any questions and that there is enough allocated time to run through some of the queries. Members should discuss any subject-related matters, identify any risks, assess these factors, and establish possible solutions. 

Once the meeting has concluded, members should be informed about any follow-up meetings and who will be responsible for different facets of the project as it progresses. 

Do’s & Don’ts

To make sure a committee meeting is successful each time, here are some do’s and don’ts to follow: 


  • Select the right participants for the project. 
  • Establish roles, responsibilities, and policies beforehand. 
  • Communicate project goals and objectives with members. 
  • Allow members to deliver insight on any possible risk factors. 
  • Have regular project updates and keep members informed. 
  • Give feedback to managers, and advisors. 

Do not: 

  • Ignore important considerations and key project points. 
  • Ignore the importance of taking notes and giving feedback after every meeting. 
  • Don’t divert from conversation topics, and try to remain within time. 
  • If sudden adjustments or changes are being made, communicate this with committee members. 
  • Do not forget to follow up with teams, and provide guidance. 

Steering Committee Charter Template

The project steering committee charter should include the following: 

  • Project Overview
  • Function and role of the steering committee
  • Steering committee member and chair 
  • Individual membership roles and responsibilities 
  • Agenda and minutes 
  • Proxies to meetings 
  • Goals, objectives, and decision-making 
  • Governance protocols including strategic and operations 
  • Steering committee agreements
  • Appropriate appendices

Check Out This Steering Committee Template:

Steering Committee vs Advisory Committee: What’s The Difference

Steering Committees 

Individual advisors are appointed by a project manager or chair, to ensure members will deliver key insight and guidance related to the project. The steering committee will directly influence strategic planning and management of project operations. More so, these committees will assess possible risks, provide solutions, and develop new proposals for projects. These members are typically industry experts and will develop a timeline and project steering committee plan that aligns with the company’s vision, mission, and forward-going objectives. 

Advisory Committees

While similar to a steering committee, the advisory committee will typically consist of members directly associated with the company or project and will develop strategic feedback or advise the chair of the steering committee. These members will oversee project goals, and ensure they remain aligned with company objectives. Typically, advisors will take an external view of both the company and the project to ensure that it reflects the true nature of the company and associates. 


Does a Steering Committee Make Decisions?

The steering committee will offer guidance and input to the company and chair of the project to ensure that the goals and objectives of the project can be achieved within a given time and budget. Usually, the steering committee will make decisions that will drive a larger and more meaningful impact on the project and assess any possible risk factors. 

How To Run A Steering Committee Meeting?

– Make sure that the right people are appointed. 
– Present the project. 
– Set expectations of the project and possible outcomes. 
– Establish member roles and responsibilities. 
– Have a communication plan. 
– Schedule a follow-up meeting. 
– Provide adequate time for any questions and queries.
– Give feedback to members. 

Final Thoughts

A steering committee will help deliver achievable goals and objectives for a project to help further develop company interests and marketplace authority. These committees play a vital role in the forward-looking strategy of any project, and ensure broader success, implementation, and project governance. 

Sabine Ghali

Kelly Murphy


Certified Meeting planner with 20+ years of event management experience, founder of ConferenceSource, expert in meeting facility sourcing & contracting in North America, Europe, South America and Asia. Kelly will manage your budget as if they were her own, negotiating the best possible rate and hotel contract to benefit and protect every client and exceed all expectations for all planning aspects for sales meetings, educational meetings, product launches, incentive trips down to a small board of directors meeting. We make meetings easy understanding your meeting objectives and delivering meeting matched components.
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Steering Success: How to Form A Steering Committee


Strong companies all have a process they use to make difficult or impactful decisions. This can be done by writing the pros and cons down, informing the entire team and finding the results, talking to industry leaders, or using a steering committee.

All these options have their benefits. However, the steering team is one of the most substantial options for leading a company by making accurate, informed, and direct decisions. How to form a steering team is a question many ask, and the answer is as simple as finding a strong group of leaders to assist with decisions for the company.

The team can consist of managers and leaders within the company, which is one of many options. Companies can attract industry leaders, knowledgeable individuals, and other individuals to form part of the steering committee. The team will face difficult decisions and obstacles that must be overcome to steer the company’s direction.

What Does a Steering Committee Do?

A steering committee aims to solve pressing problems and create solutions that will lead the company to grow according to the team’s primary goals and plans. These individuals will make directional decisions on all organizational projects, providing the rest of the team with clear direction and guidance. C-level executives can significantly benefit the team, depending on the committee size. 

Identify the Need for a Steering Committee

A project team will add direction and value to the difficult choice that must be made to keep the company afloat. A team of strong individuals can make clear and direct decisions when facing a problem.

The committee will keep the company on track, with many distractions and tasks on every employee’s plate. The employees can lose direction of where the company goals and direction. The committee will assist the team’s approach and functions regularly to ensure they are moving in the right direction.

Another benefit of a strong steering committee is that the committee will be representatives from within every sector of the company. By using individuals from within the company, the team can consider all aspects and sectors of the business when deciding on a solution or direction for the company.

Establish Clear Objectives and Goals

The project team must have clear objectives and project goals to pursue throughout every decision and problem they solve. This will give the team a clear direction to ensure that every informed decision aligns with the company’s values and principles. Some can identify boosting employee morale or developing an excellent framework for the team as meeting project goals. The focus should be on writing down precise and concise plans the team will follow.

However, the primary goals must align with the company policy, and the team must aim to keep the current project on track throughout. Project scope can be used as a goal and objective with finding additional funds as a subtask within the project. 

How To Select the Right Committee Members

A strong team will give the company the direction and tools to grow. Thus picking a team that will have the company’s progress and employees in mind through every decision is of utmost importance. The focus should be on the committee size and the single project the team will be steering. A project’s success relies on the effective steering committee and its strategic plan. 

Determine Stakeholder Representation

A stakeholder is an individual that has an interest in a business. These individuals do not work within the company but are invested and make money as the business grows. The stakeholder is in a strong position and must be present within the team of the steering committee.

The stakeholder will bring an outsider perspective to the table. The stakeholder will want the business to grow and gain profits as far as possible, and due to the lack of actual time in the industry, he can bring an objective and clear opinion.

Identify Key Competencies and Skills

The team leader must create an excellent team with set skills before acquiring the team itself. The team leader must pick a team according to the skills and competencies that they have identified. This will assist the team leader by displaying exactly what type of skills he needs. The entire team must have a set of critical competencies which will allow them to make difficult informed decisions.

After selecting the first candidate, key skills will be filled, allowing the strong leader to find another candidate that completes the other essential skills. There will not be a single individual with all the required skills. Thus picking a strong team is paramount.

Invite Diverse Perspectives

The benefit of a team is that every individual experiences the business differently, and this diversity will allow the team to create a complete perspective of a problem. By picking a diverse team, the leader can receive a wholesome perspective with multiple creative solutions to drive the company forward.

Who’s On the Steering Committee?

After determining the key characteristics, selecting the best candidates might be tricky. The team must consist of all the necessary skills, and while skills are crucial, the character of each of these individuals must be strong.

Designate Chairperson and Vice Chairperson

As with every team, a leader must be present. In a steering committee, the leader comes as a designated chairperson. This individual will lead the team into difficult conversations and solutions throughout their career. The team will follow and listen to this individual at every steering meeting.

The vice chairperson will be second in charge. In the absence of the chairperson, the vice chairperson will take control. The vice chairperson will also have other tasks and objectives which will be part of the position. These tasks will be to assist the team in meetings by preparing specific information and documentation,

Define Individual Roles and Contributions

A strong steering committee all have set roles and contributions according to the skills and talents of each member. This will allow the team to distribute the tasks fairly among the group, and the defined tasks will provide every individual with important direction and tasks.

When handing out tasks, the chairperson must aim to give roles and contributions that align with the skills of the individuals. This will ensure that the individuals will enjoy the functions and have the skill to complete them at a high quality. The key is providing the team with enjoyable tasks to progress the business. And when complex tasks surface, the team will have the capacity and strength to solve them.

Establish Decision-Making Processes

A decision-making process will differ between individuals. Some prefer to take time, evaluate the options, and generate new ideas, while others prefer to jump in and fix the problem as soon as possible. The key is to set a process that the entire team is comfortable with. Higher-level decisions will be of great benefit, which will provide additional guidance to the team and improve the current scope of the company culture and project.  The external stakeholders, as well as internal stakeholders, will find this a great benefit to the company. 

A committee’s decision-making process in which the team makes informed decisions is of utmost importance to the success of the steering committee. The process will provide the team with the exact method of solving a problem or creating creative ideas to increase business and sales. The team will know exactly what procedure to follow, providing the team with clear actions that will provide a solution.

The processing can be as simple as identifying the problem, gaining information on the situation, creating solutions, determining the best solution, and incorporating the answer into the issue. Another key to a problem is finding an expert to fix the recurring problem. The team might need help with planning and hosting events, and thus using an event planner or coordinator to assist will solve the general concern that the company faces.

How To Form A Steering Committee Structure

The team is set, and everyone knows their roles and responsibilities within the committee. Now the focus has shifted to forming and running the steering committee to the highest capacity with the greatest return on investment.

Set Meeting Frequency and Duration

Meetings must be created and communicated at least a few weeks in advance. This communication will allow each team member to schedule the time for the meeting that will be occurring on a specific date.

The chairperson can communicate that the team will meet on the exact date every second week or month to improve the frequency. (Every second Monday or every first Thursday of the month). This will allow the team to add it to their schedules, mainly leaving the time for this set meeting.

The meeting must have a duration communicated to them with a specific starting time. The duration will allow the team to keep the necessary time open to be present throughout the entire meeting, ensuring members stay on time to complete other tasks or functions.

Develop an Agenda Framework

An agenda will provide the entire team with the critical focus points of the meeting, and this will allow them to add extra facts if necessary. Another benefit of an agenda is that the team will have time to prepare beforehand, and the team members can come up with questions, solutions, or other problems linked to the main point on the agenda.

Implement Documentation and Communication Practices

Meetings can feel like a waste of time or a chaotic show. The team leader can prevent this by implementing simple rules and communication practices. There can be rules such as raising hands to indicate thought or that no shouting is allowed. These simple practices will enable the entire team to create a productive meeting for everyone to raise their opinions or concerns.

A set document can be drawn up to provide the team with all the processes, communication practices, and agenda framework to ensure that each can understand the committee’s common goals and direction. However, this documentation must be signed to show that they have read it and understand its implementation.

Ensuring Collaboration and Engagement

The committee team is a creation that must allow engagement and collaboration. Each member is placed on the team due to their skills and knowledge within a specific area within the business. Thus, engage and speak when needed to ensure that the team can gain a holistic view of the impact of particular problems and solutions.

Encourage Active Participation

Every team member is there due to their skills, knowledge, and area of work. This allows every team member to raise their voice to announce or pinpoint a problem that specific problems or solutions can bring.

Individuals can add value to every meeting due to their skill sets and knowledge. The chairperson, however, must create a safe and open meeting environment to ensure that the team has the space to raise their opinions within the meeting.

Foster Open Communication Channels

Clear and open communication is the number one problem that many committees need help with. The team must set clear boundaries and create channels that will foster open communication. An open communication channel will allow the team to hear every problem within the company, thus providing them time to develop solutions.

Address Conflict and Disagreements

There will be multiple personalities and characters within the team. This creates a diverse and strong group. A diverse group has challenges, and disagreement and internal conflict are among them. The team must have a system to work through differences and conflicting situations.

Questions can be asked to ensure that the individual portrays the idea and opinion openly and directly. The aim should not be to avoid disagreements but rather solve them when they appear. Conflict resolution will allow the team to find common ground. Central resources or a consulting team can assist and guide the team to resolve internal problems. 

Evaluating Committee Performance and Success

A committee will not have insights into the team’s success rate if no performance indicators exist. The key to a successful team is to identify the success rate and determine the weaknesses to improve them as soon as possible.

Establish Key Performance Indicators (KPIs)

Key performance indicators are a set of quantifiable measurements that will indicate the team’s success and performance rate. The KPI is an excellent method to provide the team with statistics on the success rate and weaknesses of the group. This will allow the team to introspect and find solutions, becoming an excellent strength for the business.

Check Out Successful Project Steering Committee Meetings:

Conduct Regular Assessments and Reviews

Regular assessments and reviews will give the team valuable input on the areas that are improving and those that are not. The team must use these reviews to assess how they can assist and improve every part of the company, not solely one aspect. The team should work hard to accommodate and help the entire team.

The team members will be there to serve the business, not to relax and feel superior to other staff. This must be communicated. The entire business direction and success depend on the steering team’s attitude, solutions, and strength.

Implement Continuous Improvement Strategies

Continued improvement and growth are of utmost importance. The company and team will improve as the team learns to communicate, identify problems, and state clear solutions.

The team can use incentive travel to create a stronger team where they can develop new skills. The improvement strategies will allow the team to improve on their current weaknesses, enhancing the entire business from the top down.

What Are The Common Challenges of Forming A Steering Committee?

One of the biggest challenges is internal conflict and disagreements within the team. The team might need help communicating their ideas clearly, leading to differences. Another challenge can be selecting and equipping the best team to function as a steering committee. The members must be well-educated, knowledgeable, and skilled. Thus picking the wrong member can lead to the dismay of the team.

Slow decision-making can be another downfall for the team, and taking their time to make crucial decisions will impact the entire business. Stagnation and the lack of continuous development can leave the team with recurring problems. The team must find different methods and processes to improve the team.


Are Project Managers Part Of The Steering Committee

Project managers can be part of a steering committee. This depends on the specific steering team. If the team focuses on projects, a project manager will be included in the group. The individual will be the team’s eyes and ears on the floor.

How to Conduct a Meeting of the Steering Committee

The meeting must start by creating an agenda with critical points and setting a meeting date for the team. The team will have a clear road map for the entire meeting. As the meeting starts, the team can catch up on each other’s personal lives, which will lead to the official start of the session.

The team will go through each point on the agenda individually to ensure that all topics and problems are resolved. The team will be responsible for providing solutions ions throughout the meeting. Once every point is dealt with, the team can adjourn.

Final Thoughts

A steering committee is an excellent option for any company. The team will be responsible for dealing with complex and recurring problems and finding new and creative methods of progressing the company. However, the team must have the business in mind and consist of a strong and diverse group.

Sabine Ghali

Kelly Murphy


Certified Meeting planner with 20+ years of event management experience, founder of ConferenceSource, expert in meeting facility sourcing & contracting in North America, Europe, South America and Asia. Kelly will manage your budget as if they were her own, negotiating the best possible rate and hotel contract to benefit and protect every client and exceed all expectations for all planning aspects for sales meetings, educational meetings, product launches, incentive trips down to a small board of directors meeting. We make meetings easy understanding your meeting objectives and delivering meeting matched components.
Need Help Planning Your Next Corporate Event or Meeting?

Meetings play a crucial role within a business. Effective planning, organizing, and communication can have a massive effect on the impact the meeting has. A company, however, must use various meeting styles to ensure that every area and sector of the business receives the necessary attention it deserves.

A steering committee meeting involves the executives and leaders of the company sitting and communicating about the company’s goals, directions, and current issues. These meetings will provide the company with valuable solutions and methods to improve and recreate specific parts of the business.

A steering committee meeting is of utmost importance, and the regularity thereof will significantly impact the business. The leaders and executives will have time to work on the industry by expanding certain areas, fixing recurring significant issues, or creating innovative products or structures to take the company forward. The planning of these meetings is one part of the success. On the other hand, how to run an effective steering committee meeting can be the main problem.

Mastering the Art of Effective Steering Committee Meetings

Mastering an effective steering committee meeting has been one of the complex tasks that many companies within every industry have faced over the years. The conference will have executives, leaders, and managers sitting in to provide the committee with their opinions, problems, and solutions.

The meeting will have influential and well-knowledgeable individuals in the discussion. However, this is incredibly beneficial and can lead to clashes and arguments among the committee members. The key is to keep everyone in line while giving them the freedom to raise their questions and opinions throughout the meeting.

Many companies only create a steering committee to focus on single projects. The team will have to develop a project budget and approach to ensure the entire project succeeds. The project steering committee is a group of key people working through crucial decisions to provide a practical project and a happy client reaction. 

Why Successful Steering Committee Meetings Are Important

A successful steering meeting will give the company clear direction, concise goals, and solutions to daily business problems. The steering meetings will allow the steering team to work on the business and not solely in the business. Once a team works on the business, the advisory board can find new company strategies and complex processes for the company systems, which will improve daily operations and increase sales. The purpose, however, can be different for every company.

Check Out Successful Project Steering Committee Meetings:

Alignment of Stakeholders

The first larger task to complete for a steering committee meeting to run efficiently is aligning the stakeholders before the start of the session. Aligning the stakeholders will take some time and processing. The benefit, however, is that these individuals will understand the company and their investments at a higher level.

There are multiple ways of aligning the stakeholders. The current task should be to get every stakeholder involved in the company. Meeting individuals must understand the business processes, operations, and goals. Many can think of solutions to a problem. The quality of the solutions increases if they experience and witness the situation and systems.

Identify and portray the company goals and values. The stakeholders need to be present in the company day in and day out. Explaining the company goals and core values will allow these educated individuals to understand the direction and principles that the company has in place.

The stakeholders come from different business sectors and have various knowledge and information. The steering meetings aim to use the expertise of an array of individuals to improve the company. The alignment will allow these stakeholders to get to know each other personally and create a picture of why the other members are present.

Streamlined Decision-Making

Making concrete and direct decisions is part of running a business. A decision can be seen as a quick call between two options, while other, more important decisions will take more time and energy to make. The key to steering meetings is making as many important decisions as possible.

The steering committee exists from multiple individuals who spread knowledge throughout the business. Some might focus on operations, another on sales, and another on financing and production. These individuals will all assist the processes by streamlining the decision-making process.

The focus should be on concluding and creating solutions to the problems. Streamlining allows the team to discuss significant issues but focus on the results and decisions rather than the perspectives and opinions. The first method of steering decisions is to provide the team with a problem, allowing them to identify solutions. The diverse group will all bring different solutions to the table. The focus, however, should not be to identify the stance or opinion of the problem. Mainly focus on the solution.

Setting a timeframe for the discussion will allow every individual to raise their opinion and come to a conclusion at a rapid pace. This will prevent tangents and long unnecessary conversations that are dead ends. This will allow the team to tackle more topics on the agenda. Avoid time wasters at all costs.

To make a steering meeting more effective, the team can jump into the conversations and discussions without the unnecessary time wasters beforehand. Streamline decisions such as equipment, screens, and writing material by organizing them beforehand. The team is there to make critical decisions, so wasting their time with simple tasks and small choices such as using a pen or a pencil is a waste of time.

Improved Project Outcomes

The outcome is the focus of a steering meeting. A successful meeting will produce multiple solutions and improvement areas within a project. The focus should be to create as many improved outcomes as possible and then determine which solution will fit the company best.

The upside of a steering committee meeting to produce precise solutions is that the company can tap into the minds of industry leaders, department heads, well-informed individuals, and members with years of industry experience to guide and provide valuable information. The project will be analyzed and evaluated by some of the best in the business, which will give the company great solutions and outcomes that will improve the project, problem, and overall business.

Making the Most of the Steering Committee Meeting

Taking the time to schedule a steering meeting can take time and effort. These stakeholders only have a little free time; thus, using it effectively is of utmost importance. The company must use every second with the members wisely to ensure they gain the most from the meeting. Determining an adequate time can take time and effort. The focus, however, should be to include every participant in the planning and determining date.

Define Clear Objectives

A steering meeting without clear objectives will lead to a discussion that does not benefit the company. The focus should be to define clear and concise goals and objectives for the meeting. This must, however, be done beforehand to ensure time is well-spent during the actual meeting.

The objectives must be sent and communicated to the members individually. The members must know what the meeting is about to provide adequate time to prepare and study solutions to the problems. This will allow the meeting to run at a smooth pace. Members will know the goals and what they must contribute to ensure the meeting achieves every objective.

Assemble the Right Participants

Determining the best group of participants is critical. The right team will allow the business to gain the highest quality solutions and knowledge that will be used to improve the company. The opportunity for unrealistic or ineffective solutions and guidance will be increased when the company uses the wrong participants.

The company must identify the leaders within the team to fill a few slots within the meeting. These participants can be the company’s Chief operations, financial, and executive officers. Another participant is the director of the company. It is of utmost importance that the individual join.

Stakeholders in the form of investors, key customers, or sponsors can be included in the meeting. The company can identify industry leaders, expert individuals, or informants that will contribute to the meeting as extra participants. And lastly, managers or employees that work daily in the sector under question.

Develop a Comprehensive Agenda

An agenda set the tone and direction of the steering conference. The team will have a layout of every topic, problem, and conversation that must be present in the meeting. This will allow the participants to prepare specific questions or solutions beforehand based on the project phase or successful execution. 

The agenda structure must be drafted and communicated to them within a week before the meeting. Allowing every individual to take the critical time to prepare will provide the meeting with more information and additional questions that these participants might think of before the meeting.

There are many tips and tricks for creating an effective agenda. The key, however, is to include every topic and discussion that will lead to completing the meeting goals and objectives.

Check Out Make Your Steering Committee Meetings Productive:

Establish Meeting Ground Rules

Ground rules and regulations will provide the meeting with guidelines and boundaries preventing the participants from heading out of line. There will be some form of confrontation and disagreement with industry leaders, strong personalities, and stakeholders.

The planner must provide ground rules to prevent the team from personally attacking each other and always staying on the topic point of the discussion. Ground rules can be in the form of raising a hand to speak, not shouting, or raising personal vendettas.

Other ground rules can be to show up on time, listen to others’ opinions and answers openly, or let every participant speak. These rules will set the tone and the direction of the meeting.

Conducting the Meeting with Precision

Once the admin and rules are cleared out, the team will have to place a strong leader in place to lead and follow the rules. The team will have to determine a second in command and a timekeeper to ensure that the meeting is held with precision. The focus is to make the session as effective as possible, and the following factors will assist in that goal.

Designate a Strong Chairperson

A strong leader will be able to pull the team together to ensure that they stay on track and complete all the objectives on the meeting list. The chairperson, or person in charge, will have to open and close the meetings and guide the meeting according to the busy agenda. This person is to create a safe and efficient meeting that will lead to solutions and decisions that will change the company’s direction and effectiveness.

Encourage Open Dialogue and Teamwork

A steering committee aims to conclude with the best solution on the table. This can only be achieved if everyone in the room provides the problem with their opinion and solution to the problem. The team should collaborate to build on each other instead of fighting against others’ points.

Open dialogue will provide the team to raise their concerns and add to other participants’ opinions to ensure that a creative solution comes to work. The committee is a team; teamwork and open dialogue are essential to this type of conference.

Allocate Time for Decision-Making

Meetings can focus solely on the daily negative aspects and problems the business faces. Strategic and steering meetings must be used for decision-making and problem-solving. The agenda structure can have a set time solely for decision-making. After every point, the team can leave five to ten minutes to identify and clarify the decision that will be used to improve the current project.

Many companies need help with the investigator meeting, which focuses on identifying the problems within a situation or sector. The steering committee will aim to create solutions and action plans, not solely focusing on the issue.

Track Progress and Adjust as Needed

The team will have conversations and discussions on many problems within the company. A progress tracker must be involved to provide the team with the decision and its impact on the company. This will allow the team to adjust their process if it seems ineffective.

Actions to Take Afterward to Ensure Success

Meetings and discussions have many benefits to them. The meeting will, however, be of no benefit to the company if there are no action steps to ensure the successful incorporation of the strategy or decision. There must be a set action step after every meeting to ensure success after the meeting.

Distribute Meeting Minutes Promptly

The first focus should be to allocate a person to take meeting minutes. The individual will write everything down and restructure it after the meeting to produce a document that all the attendees can follow after the meeting. The person can find easy tips on how to do this effectively, allowing them to write and create the perfect meeting minutes.

Every individual must obtain these notes to ensure they can proceed with action steps that include the participant. These notes must be distributed to every participant in the meeting. This will allow them to evaluate the session.

Assign Action Items and Monitor Progress

The strategy and solution are just as successful as the action steps and progress of the plan. Even though the team has created a perfect plan to solve the problem, the execution is critical. The team must assign clear action steps to the participants to ensure that each individual knows what to do further.

There must be feedback provided at any future meeting or set time. This will allow the chairperson to identify whether the action plan is successful and if they need to change and adjust it; the team will be able to evaluate the progress monitored from the previous meeting.

Evaluate Meeting Effectiveness and Improve

After the meeting, the entire team must provide feedback to the chairperson. This can be done in person or through a virtual platform. The input must state clear areas of improvement. This will allow the chairperson to identify ineffective aspects within the previous meeting.

This will allow the team to improve future meetings with the necessary changes to ensure that every meeting is effective and improved from the previous session. This will ensure progress in the meeting and provide a platform for better solutions and strategies in the future.


How Frequently Should the Steering Committee Meet?

These meetings are usually scheduled once a term or once every four months. Some companies have adjusted it to once a month to ensure that the business grows in the desired direction.

Who Ought to Attend a Steering Committee Meeting?

The attendees will be hand pick by the company director. This will include stakeholders and company leaders. Potential attendees include customers, operation managers, department employees, and industry leaders.

How Does the Project Manager Participate in a Steering Committee Meeting?

A project manager can provide the committee with valuable and updated information on the progress and troubles of the project plans. This will allow additional input on the solution and explain what the team has tried before. The project team will have their participant through the manager to raise awareness of the project timeline. 

How Should Disputes Be Handled When They Arise at Steering Committee Meetings?

The chairperson will have an obligation to calm both parties down and provide a clear overview of both aspects. The dispute must then be discussed; if no clear answer can come, it must be stopped. The focus is to obtain results; the conflict will not add to that objective. Thus assuring both parties that they have a valid opinion; it should not be part of this solution.

What Can I Do to Make My Steering Committee Better?

The first step is to evaluate the success and the feedback that the participants have provided. Another option is to use an event planner and creator to build and host a high-quality event according to the company’s goals. Focus on the effectiveness, responses, and participants of the meeting.

Closing Thoughts on How to Run an Effective Steering Committee Meeting

An effective steering committee meeting is of utmost importance to a business. Small businesses and big corporate organizations can benefit from these meetings. The meeting will allow the company to access valuable knowledge and information that can be used to improve problems and the direction of a project or company.

A regular meeting in the form of a steering committee will allow the company to create action steps that will lead to great results. The team can actively produce high-quality solutions by following practical tips and tricks in every meeting. Investing time and money into these meetings will have an excellent return for any business.

Sabine Ghali

Kelly Murphy


Certified Meeting planner with 20+ years of event management experience, founder of ConferenceSource, expert in meeting facility sourcing & contracting in North America, Europe, South America and Asia. Kelly will manage your budget as if they were her own, negotiating the best possible rate and hotel contract to benefit and protect every client and exceed all expectations for all planning aspects for sales meetings, educational meetings, product launches, incentive trips down to a small board of directors meeting. We make meetings easy understanding your meeting objectives and delivering meeting matched components.
Need Help Planning Your Next Corporate Event or Meeting?

Structured meetings will give a team clear guidelines and direction to tackle crucial issues and focus on solutions and innovations to lead a project and company. The meeting planner must create a platform where attendees have the time to raise their opinion.

Companies can have a tough time considering how you structure a steering meeting. The company must determine critical players within the team with the knowledge and skills to provide accurate information based on a specific problem or project.

The company can use these meetings for single projects, a group of projects, or steering an entire company. These meetings have the potential to change and direct a complete discussion. The team will know to create accurate and influential decisions that will lead the project to a major success.

Every meeting format will benefit from a comprehensive guide and structure. The guide and structure will provide the team and the planner with guidelines on what is necessary for the meeting and what part of the agenda can be skipped due to the topics of the project.

What is a Steering Committee?

A steering committee is an advisory board that provides advice, guidelines, goals, and objectives for a company, project, or team. The board will have provides an overview to the rest of the team and steers the entire project to success.

A steering committee will use investigator meetings to identify critical problems, issues, and areas within a project that must be fixed and improved. The team will have a set time to communicate and share their thoughts to create a solution that will benefit the project or the company.

How Often Should the Committee Meet?

An advisory board must meet at the start of every big project. The team can meet throughout the project to ensure that the team is on track to finish the entire project and that all problems are solved.

A steering committee for a company can meet once a month or twice a term(Twice every four months) to asses and communicate. The time will be used to channel and guide the project team in the desired direction through a couple of meetings.

Should You Have A Steering Committee?

The answer to this question is straightforward. Projects should have a steering committee to guide and solve recurring employee problems. The team will be able to create well-oiled processes and solutions that will lead the employees to build, create, and successfully finish a project of high quality within a time frame. A group of key people and technical experts will provide the project with an expert opinion and solutions that will lead the entire project to success. 

What Happens in a Steering Committee Meeting

A team of qualified and educated individuals will join a room to converse on a project. The team will be responsible for identifying clear goals and direction for a project and creating concise objectives that the employees must meet.

The team must create a budget and a set of values that the project will be run on to ensure that the company brand and identity are increased or unchanged. The team will be responsible for solving problems as they occur and creating processes for the employees that will prevent previous mistakes and issues.

The steering team can use these meetings to identify key areas of motivation for the employees. The encouragement or rewards will produce a productive and motivated project team to deliver the desired quality.

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Understanding the Role and Importance of a Steering Committee

Every individual within the team must understand their role within the team as well as the responsibilities of the entire team. Every member will bring a set group of skills and knowledge to the table; thus, understanding their responsibilities will assist them with what is expected and needed from every member at the steering meeting.

The project phase will start by identifying a strong team with set goals to set the foundation of the entire project. The implementation phase will be the company and project’s action steps to identify key roles and tasks for various levels of managers, executive leadership, and other individuals that will fill the team.

Defining the Purpose of a Steering Committee

The scope is a set project’s boundaries, goals, and deadlines. The team must identify a project scope statement that will present the clients and the employees with one statement that displays the purpose and the goals of the project as well as the timeline of completion for the entire project.

The benefits of this statement and defining the project’s purpose are that the steering team mitigates risk and can create a fixed budget for the entire project. The budget will include the actual costs and project approach the company can use to create and build the ideal. Another benefit of the project scope is to bring all stakeholders to the same expectation and understanding of the project.

Other benefits are, preventing scope creep, managing stakeholders’ expectations, and aligning project objectives for the entire project. A defined project lays the foundation for a controlled project through every process.

Key Responsibilities and Functions in Corporate Events

Key responsibilities of a steering committee when arranging and organizing a corporate event will change from a project. A corporate event will need set goals, objectives, and guidelines to ensure the team moves in the desired direction.

The team will be responsible for identifying the type of event needed to reach the desired outcome. Some companies will use conferences, meetings, and webinars to educate or introduce the company and customers to new information or products within a company.

Events such as fundraising or project introduction will provide the company employees or guests to ask relevant questions and hear about the purpose and goals behind the set event. This will bring all the stakeholders on board with the event, company, or project.

A corporate event can include an annual sales meeting that identifies and address the entire team with key points for improvement and solutions for recurring problems that the sales rep faces daily. The steering team can use online and virtual meeting platforms to ensure the entire team is present when hosting the meeting or event.

Assembling the Ideal Steering Committee Team

A strong steering committee is only as strong as the individuals within the team. The team should consist of more than one individual with expertise in one direction of a project or meeting.

A steering team will have to deal with multiple problems throughout a project. Thus having a diverse and knowledgeable team throughout every process and area of the project is ideal. The more diverse and experience the team, the higher quality solutions will be produced.

Identifying the Right Members for Your Committee

The first role to fill will be the chairperson within the committee. This individual will lead the entire meeting and provide the rest of the team with the necessary information needed to provide feedback and input to the meeting. The chairperson must be experienced in various projects and have strong leadership skills.

The other members must all be selected based on the desired tasks, skills, and knowledge. The chairperson and the company or project manager must identify the project’s fundamental needs and find members with the exact knowledge and skills needed for the role. This can be a sales, marketing, financial, or multiple other positions within the industry. Current tasks must be communicated, and a regular update to the stakeholder’s management is important. 

The team should have stakeholders within the meeting. These individuals have the project or company’s success in mind. They might need to gain the skills and education to make knowledgeable choices but will always bring an outsider’s opinion. These individuals want success for the meeting and project.

The last group of members should be managers and individuals working with the project’s ground team. These professionals will give the team insight and information on the project’s problems and progression. These members will be of great value to the entire team.

Balancing Expertise and Diverse Perspectives

A strong, diverse team will be able to produce a wide variety of solutions, goals, and guidance for the team and the multiple projects. Many shy away from a diverse group due to the possibility of conflict and disagreements within the team.

Companies should use their expertise to create a high-quality project that will lead to success. The diverse team can bring their knowledge to enhance the reach and accuracy of the project throughout the entire creation.

The advisory board will have the upper hand over the industry and can create and build a project that forces the industry to change its view or direction. For example, a robust pharmaceutical advisory board can diversify the team to a member of sales, marketing, events, finances, and approvals to ensure the team and the project can reach the set goals.

Establishing a Clear and Effective Steering Committee Structure

After identifying a solid and diverse team, each individual must receive a clear set of responsibilities. The structure will allow the entire team to deliver and add value to each meeting and prevent a group of members from fulfilling the same task or responsibility.

Defining Roles and Responsibilities Within the Committee

Before defining the roles, the committee must identify the type of committee and the desired results the team wants to achieve. After clearly stating this, the team will have a goal to achieve, and the roles will be easily identifiable.

A vice chairperson, treasury, and secretary are the leading roles that will be completed first. These individuals will be responsible for hosting, running, and creating multiple aspects of the meeting. Setting up an agenda to ensure that the team uses the project timeline effectively and controls the environment to ensure results are reached are key responsibilities of the leading roles.

Other responsibilities and roles include managing the results and creating a set document to ensure that every team member has the knowledge of the project plans they must take. Or communicating to the managers and employees about the meeting results to ensure the problems are solved as soon as possible. Some members must complete a set of research to increase the solutions and effectiveness of the entire team.

Implementing a Decision-Making Framework for Success

A steering committee will only benefit a project or a team if decisions or action plans are created from these meetings. The team must identify a straightforward decision-making process to prevent the team from communicating in circles. A circle argument states the problems and opinions of every individual but lacks a definite and direct decision at the end.

The team can use multiple frameworks to ensure that they conclude every topic, meeting, and agenda point. The chairperson must be firm and address any circular arguments to ensure that every argument has a solution and a decision. Another method is to identify action steps for every item on the itinerary. This will force the team to find actionable solutions for the items.

Steering Committee Meetings: Best Practices for Efficiency and Results

An efficient committee team is a board that meets once or twice a month and deals with every topic on the itinerary. The team is on time and can make decisions as quickly and effectively as possible.

Scheduling and Preparing for Effective Meetings

There are only a few methods of obtaining an effective meeting. The planner and the chairperson must identify key topics and matters that will be dealt with through the forum. This must be placed on an agenda and sent to the entire team. Doing this beforehand will allow the team to prepare for the upcoming meeting.

A pre-meeting agenda will allow the members to find their opinions and box them so the others will understand. The focus should be to provide every member with adequate time to develop an opinion, solution, and action plan for the multiple items on the agenda.

steercos schedule
Schedule a steering meeting

Ensuring Clear Communication and Accountability

A team meeting will only be effective if there are rules and regulations that the entire team follows. A simple rule such as raising a hand before any member speaks will prevent the team from shouting and miscommunication.

Accountability in an effective steering meeting comes from being on time and taking the actions given to every meeting member. Every member must stand by their promises. This accountability will leave the entire team at ease, knowing that every member will do as required by them.

Monitoring Progress and Adapting the Steering Committee’s Approach

A meeting’s effectiveness can only be identified if monitoring processes are in place. The monitoring will provide the company with clear information on whether the meetings are effective and fulfilling the assigned tasks.

Establishing Metrics and KPIs for Success

The team can use multiple metric systems to identify its success. The aim should be to identify the goal and determine an effective metric system. The direction and the impact of the meeting will be evaluated through the KPIs that are in place.

Deciding on a solution for a problem and then evaluating the solution as it becomes an action plan will be one form of measuring the effectiveness of the meeting. The team must deliver on their promises and should evaluate every execution that they decide on.

Conducting Periodic Reviews and Adjustments

The chairman can have one-on-one meetings with every member to evaluate if the meetings align with what they feel is successful. After the meetings, the team can adjust their methods and ways to increase their effectiveness.

This method can be used to review every decision that the team makes. There can be a set survey sent to the roleplayers in which they can share their review of the solutions and the project. After that, the team can evaluate the feedback and use it to strengthen the methods and process of the steering committee, becoming stronger and building a reputation for running successful projects.


Who Leads The Steering Committee?

The leader of the steering committee is a chairperson. This individual can be the company director or a stakeholder of the company. The individual will have the responsibility of running and communicating throughout the meeting. The chairperson must have the ability and skills of senior leadership and must use the ultimate authority to run the committee. 

Is The Project Manager A Member Of The Steering Committee?

A project manager is an excellent addition to the steering meeting committee. The project manager experiences the work and the problems the team faces daily and can provide direct information to the team. The mid-level managers can provide additional information on previous ineffective meetings and solutions. There should be a project manager within a steering committee.

The information can be communicated to the committee by email. These email updates will allow the team to be up-to-date and informed throughout the periods when the team does not meet. 

What Topics Ought To Be Covered By A Steering Committee?

The committee should set common goals and objectives for the entire project. Other topics such as budget setting, creating a timeline, and evaluating continuous progress are of utmost importance. The team will have to solve major issues and problems as they arise and communicate clearly to employees and managers to ensure that they follow the desired action steps created by the company.

What Is The Steering Committee’s Formation Process?

The company should find a chairperson and a vice chairperson as the first part of the formation. These two individuals will play the most prominent role. The leading two roles are responsible for formulating a strong, experienced team around them that will be in charge of the decisions and solutions a project or company needs.

Final Thoughts

A steering meeting can have a significant impact on a company or a project if it is used in an effective method. The committee will oversee decisions, tasks, and other solutions. The team and the project can use this format to boost sales and effectiveness. The critical aspect, however, is to pick a strong team with the knowledge and ability to create and solve the recurring problems that the project might face.

Sabine Ghali

Kelly Murphy


Certified Meeting planner with 20+ years of event management experience, founder of ConferenceSource, expert in meeting facility sourcing & contracting in North America, Europe, South America and Asia. Kelly will manage your budget as if they were her own, negotiating the best possible rate and hotel contract to benefit and protect every client and exceed all expectations for all planning aspects for sales meetings, educational meetings, product launches, incentive trips down to a small board of directors meeting. We make meetings easy understanding your meeting objectives and delivering meeting matched components.
Need Help Planning Your Next Corporate Event or Meeting?