What is Call Planning in the Pharma Industry? Explained!


Sales are the backbone of any industry. Companies will only have the necessary finances to pay for staff and expenses with sales. Training your sales team is of utmost importance. Sales training includes a wide range of improvement points, including cold-calling skills.

What is called planning in the pharma industry? Time spent with the customer is crucial for any business. Calling customers allows the team to communicate and receive feedback from the customers and clients, enabling the team to find problem areas to improve. Planning ahead of these calls is critical. Call planning allows the sales team to plan and create an entire call that will be used during every pharma call. 

This is preparing and planning for every call the sales team will make. The call planning includes everything from practicing the lines and refining the topic to the response the sales reps will provide with their limited time.

What Are The Benefits of Call Planning in the Pharma Industry

Planning occurs in every sphere of the pharma industry, from event planning to sales call planning. Companies have argued that calling should be as natural as possible. This led to multiple challenges and a need for more seizing the opportunity for sales reps.

The number one benefit of planning your call is that it gives every sales rep confidence. A confident sales rep will use the call to draw the customer into the company. The agent can plan their strategy to ensure they have the correct data and tone to attract the specific customer.

A confident sales rep can communicate clearly and deal with whatever the customer or client brings to the phone. The lack of confidence can prevent agents from closing the deal or overcomplicating the call, leading to losing a customer.

Pre-call planning will allow the team to strategize and discuss relevant topics that will be discussed during the call. This will provide the sales team with all the information, enabling them to answer all possible questions the buyer might bring to the conversation.

Excellent pre-call planning will give the sales employees valuable knowledge of the company and information on the buyer. There might be some unexpected questions from the customer’s side. The preparation, however, will assist the sales member with the necessary detail on the customer to provide them with a custom answer based on their needs and the pharmaceutical company product that will fit them.

How To Perform Call Planning In Pharma

Preparation time set the foundation for the actual call. If there is no preparation, the sales member creates a broad range of topics to come their way. A few key planning factors will provide the members with clear guidelines which will place them in control of the entire call.

Know Your Prospect

Understanding the prospect is one of the most underrated planning tasks in the pharm industry. Not all prospects are the same and will differ in many ways. Sales reps must study their potential client as profoundly as possible.

This will allow the sales rep to prepare potential questions and problems the prospects will have. The sales rep will know what type of products and services to suggest to the prospect due to the in-depth research and planning they completed.

The sales rep will use the pre-planning call to ensure that they have all the relevant information and detail that will provide that the call leads to a sale. The prospect will have the final say; thus, using the research to find the best strategy to approach the client will ensure that the sales rep has some leverage throughout the call.

Analyze the Prospect’s Competitor

False claims and statements will not be of any benefit to the prospect or the sales rep. Our product is cheaper or adds more benefits without research, damaging the company brand. Sales reps must double-check all their facts before calling any client.

The sales reps are not only trying to convince a client of the benefits and necessity of their products; more, however, these employees are fighting against competitors that the prospect is currently using.

Analyzing the competitors will allow the sales rep to evaluate their weaknesses and problems that could occur. Employees can use this to ensure that their products and services are better and would have more benefits and perks connected to them.

It is of utmost importance that all the detail and information shared by the rep on competitors are highly accurate and achievable. False claims will damage the company name.

Know Your Call Objective

A call without an objective will lead to an aimless conversation that wastes the sales reps and the consumer’s time. Not all calls have the same goal; thus, creating set plans and objectives per call will increase the success rate of the calls the employees make.

Sales reps must continuously change their objectives to ensure a successful sales call. These adjustments and changes will allow them to set an achievable goal to provide a happy customer and a successful call.

Objectiveness calls will lead to pointless conversations that will result in a decline from the consumer. The rep will waste their time and energy due to needing a call goal or objective.

Plan Questions Ahead Expect Objections

Questions are a method that many use to ensure that they understand the information being shared. These questions allow whoever asks them to obtain a holistic view by understanding the topic or announcement.

Sales members must obtain frequently asked questions from other sales reps or managers to ensure that they have the answer to these frequent questions. This will allow the sales member to be ready with the best information and answer that will influence the client on the line.

The sales rep must be prepared for every question under the sun. This can be done by asking other sales reps what type of questions they receive or by placing themselves in the buyer’s shoes to find the questions they would ask if they were on the other line.

Sales reps must ensure they understand the question to enable them to answer with the most relevant information and detail. This will give the consumer the data that might influence them to purchase the product or service the rep is selling.

Never Over Prepare

Preparation is a great tool to ensure employees are educated, informed, and ready for prospective questions and opinions. There is, however, a problem that can surface when an employee needs to prepare more.

Over-preparation can lead to employees needing to comply more with the sales call. This will produce overconfident and too quick-to-answer employees that will irritate the buyer. Employees that spend all of their time preparing can lead to them fearing the actual call.

There are too many variables to take into consideration. Thus preparing questions, comparing the competitors, and scoping the target buyer will leave the employee with all the tools they need to secure the sale through the goal.

Check Out Do You Have A Sales Pre Call Plan? :

Ways To Make Your Pharma Sales Calls Effective

Certain factors will ensure that sales reps have efficient and successful sales calls. These factors will give the sales rep the foundation to communicate effectively, efficiently, and acceptably.

The focus point should be to assist the customer. Empower them by explaining the benefits and perks of the products or services. The call should focus on solving the problems that they face.

Creating an agenda and talking points for the entire meeting is crucial. This will provide the sales rep with clear guidelines and action points that will enable the call to last longer and be more effective. The sales rep must be positive and friendly. This can be achieved by walking around instead of sitting at a desk.

Simplifying all options to ensure the customer understands is critical. This can be done by explaining the concepts rather than the company’s model. Included should be the solutions and the values the product or service will solve for the customer.

Sales managers must ensure that the entire project is sustainable and effective. They can schedule regular meetings in which they will explain the roles and the impact the sales team will have. A solid commercial operations team will set the foundation for the entire team.

Focusing on the customer at all times is the critical point in a sales call. The call will not be effective if there is no customer or prospect. Thus, always emphasize any benefits and values they will receive from the call.


How To Create a Call Plan

A few key factors must be included in any drug-pre-call planning. The sales rep must obtain as much information on the prospective buyer as possible. After that, researching competitors will ensure the sales rep is ready for counterarguments. Set goals and objectives and write a list of potential questions that the prospect might ask. Keep the call friendly and anticipate any objections to the pitch. Lastly, keep the resources close and enjoy the entire call with the prospect.

What are pre-call objectives for medical sales?

Some pre-call objectives are to evaluate and understand the prospect. Another objective is to identify critical questions the prospect might ask, ensuring the sales rep is ready for what comes their way. Lastly, the rep must locate and research the competitors the prospectus might use.

Final Thoughts

Pre-call planning tips ensure the sales reps are prepared and ready for an effective and successful sales call. These planning sessions will add more accuracy to the shared information. During the planning process, the sales rep must enable them to communicate clearly and answer all questions honestly and with accurate information.

Sales call planning will enable the entire pharma team to increase sales and efficiency of the company. The whole team will have the opportunity to share their drug with the world, which will assist and solve problems that their target market face.

Sabine Ghali

Kelly Murphy


Certified Meeting planner with 20+ years of event management experience, founder of ConferenceSource, expert in meeting facility sourcing & contracting in North America, Europe, South America and Asia. Kelly will manage your budget as if they were her own, negotiating the best possible rate and hotel contract to benefit and protect every client and exceed all expectations for all planning aspects for sales meetings, educational meetings, product launches, incentive trips down to a small board of directors meeting. We make meetings easy understanding your meeting objectives and delivering meeting matched components.
Need Help Planning Your Next Corporate Event or Meeting?

Streamlining Strategies for Pharmaceutical Meeting Planners


Pharmaceutical companies tend to plan and host meetings and events through internal employees. This can lead to a strenuous and stressful employee overcommitting to a more complex task than planning an ordinary meeting.

Pharmaceutical meeting planners can bring a small idea to life. These professional planners take pride in their skills, providing the platform to assist in organizing and hosting a meeting for any company with every meeting type.

Companies can increase their meeting success rate by simply using professionals. The professional will add insight and ideas and can use the network they have built over their career to create the best event for the pharma business.

Pharma Meeting Professionals

Meeting professionals come in all shapes and sizes. These individuals take pride in their ability to organize and arrange different formats of events in multiple industries. Only some event planners have the knowledge and skills to host a pharma meeting.

The company must find an organization or event planner specializing in the pharma industry, which will assist them in creating a meeting that will meet both the business and the attendee’s expectations.

A pharmaceutical company must identify a team or individual that aligns with the company’s standards and values. This will improve the communication, direction, and ideas that both parties will have for the conference. The professional planner will have a set goal for the meeting, and this must align with the company management and leaders to ensure that the planned event fulfills both parties’ purposes.

Pharmaceutical meeting planners will have the knowledge and network to obtain a sponsor for the event. The professional can call and organize a sponsor to provide the team with the necessities for the event. From finances to products, anything is possible through the sponsor.

Fundamentals for Pharma Meeting Planners

A professional meeting planner must have a set of fundamental skills. The skills will set the stage for the event planner to create, build and design the perfect event for a pharma company. The professional must have excellent communication skills and will use their creative and innovative problem-solving skills throughout the entire planning of the event.

Determine a Set Goal

A meeting without a goal will lead to a disastrous planning structure and aimless planning that will leave both the attendees and the company wasting their time and money. Identifying a plan only partially falls on the company’s shoulders.

An experienced event planner should be able to align the business values, ideals of meeting, and the ideal outcome together to create a clear set of goals. There are many ways a planner can assist the company with identifying the goals and objectives of the meeting.

The professional pharma meeting planner can ask the W questions to create an outline of the reasons behind the meeting. Another method is to use open questions to allow the company to open its thought process to find the reason behind hosting the event.

Set a Budget

A plan with a budget is a plan. A budget is a document that states all the potential expenses and income that the pharma business will receive from the event. This is a crucial part of the event because of the layout and guidance it provides to the finances.

Professional planners will provide the pharma company with a template that will allow them to create a set budget for the event. This will prevent the company from overspending or running out of finances throughout the event. The budget will assist the company by identifying all the expenses. The pharmaceutical company can save time and money by following a set budget.

Determine the Location

A set location is an essential factor that will impact the event’s success. The venue must have the capacity to host all the attendees and keynote speakers. The venue must have the necessary equipment to ensure that every aspect of the meeting can be presented on the day.

The benefit of a professional planner is that they have the network and connections to identify and arrange a venue that will suit the type of meeting and the capacity of attendees at the event.

Check Out How To Find A Venue For An Event:

Informative and Engaging Segments

A successful meeting must be engaging and informative. Adding value through education or information is essential. The customers will attend the meeting to obtain new information. The pharma meeting must meet this desire.

A professional meeting planner will have the tools and knowledge to create an engaging and informative meeting. Adding industry leaders and company managers to the forum as keynote speakers will potentially fulfill the additional value the attendees desire.

Find a Partner, Not a Vendor

Experienced event planners should not solely be based on their abilities and skills. The company should seek an event planning company to build a long-lasting relationship. The two parties will both benefit from a strong relationship. There are some questions companies can ask to identify whether to planner is suitable for the event and the company.

The association will allow the planning teams to have open communication and value-adding meetings to ensure the perfect event can be created. The relationship will outlast the event, and both parties will have recurring business and meeting planning for the rest of their business career.

Hybrid vs. Virtual and In-person Events

With the technological era’s development, planners can determine a different format for exceptional events the company desires. Technology opens the option for virtual and hybrid events. The company must, however, choose which format will display its desired information in the best way.

Online virtual meetings will give the company a broader audience and save the company finances on venue hiring and other critical spending areas. The target market can attend these virtual events in the comfort of their living room without traveling or paying extra for accommodation for the event day.

In-person events will be more expensive, but these meetings can have better engagement, and the team can provide a great networking platform for the attendees. Physical events are easier to market for the marketing team, and the planner will have more options in themes, venues, agenda, and creating a physical event.

Hybrid events are the best of both worlds. This will allow attendees to be present either virtually or in person. Opening the field for potential attendees halfway around the globe. Another benefit is that keynote speakers can be physically present or produce their speeches through an online platform. The hybrid event provides the gift of both virtual and in-person events to be capitalized on.

Post-meeting Support

A post-meeting evaluation is a task only a few meeting planners add to their reservoir. This is what separates a professional planner for a regular meeting planner. A post-meeting assessment is a feedback form that the attendees will provide the company and the planner with the insider’s experience of the meeting.

The information will be used to improve the meeting. All the negative comments will provide the planner with clear issues they can resolve in the next event. Improving every problem will allow the planner to build a strong foundation for creating unforgettable events.

The planner can ask for more feedback from the pharmaceutical company, providing them with weaknesses in the event’s planning. The planner can ask for advice allowing them to learn and grow through every occasion.

What Conference Source Do For You? 

Conference Source is a company that aims to fulfill event development and planning for various meetings. A team is a group of event planning specialists that know to build the ideal event. The company can provide the client with attendee feedback, create advancements in event software, and plan to host the best event. Conference Source can bring any idea to life and will assist any pharmaceutical company in hosting and achieving every goal.

pharma meeting planners
During a National Sales Meeting Conference Source has planned


How Do You Provide Cost Savings for an Event & Stay Within Budget?

A simple method to save money is by creating a budget. The team can use clear guidelines to ensure that every expense is counted for and that the company knows what they signed up for. Staying within the budget requires a regular visit to the budget. The team must work through the budget as regularly as possible to identify the set target for each area of the meeting.

Why Pharma Meetings Are Different

Pharma meetings take more time and energy to plan. A few added processes, such as FDA approval and package creation, will increase the difficulty. The marketing team will need more information to advertise due to the approval and declaration of the drug. Clinical trials and investigator meetings are crucial parts of the planning process of a pharmaceutical event. 

What Event Planners Need to Understand About the Pharmaceutical Industry

The pharmaceutical industry requires rigorous planning and skills to organize. Due to the regular change in the FDA approval process and drug testing, the planning will change regularly. The meeting planner must be able to be patient and wait for all the detail to be approved, which is one of the factors that shift pharma meeting planning from a regular corporate event.

Final Consideration

The pharmaceutical industry is an exciting sector within the world. Many planners need help to adapt and change their perspectives and approaches to fit the industry. Once the planner makes the adaption, they can add value to the company by arranging and planning an event that will meet every company’s expectations.

Companies turn to internal planners to save time and money. This, however, can come back to haunt them. External pharmaceutical event planners have the knowledge, skills, and network to create an event that meets every goal and saves the company money and time. This will allow the company to focus on other tasks while hosting and running a successful event.

Sabine Ghali

Kelly Murphy


Certified Meeting planner with 20+ years of event management experience, founder of ConferenceSource, expert in meeting facility sourcing & contracting in North America, Europe, South America and Asia. Kelly will manage your budget as if they were her own, negotiating the best possible rate and hotel contract to benefit and protect every client and exceed all expectations for all planning aspects for sales meetings, educational meetings, product launches, incentive trips down to a small board of directors meeting. We make meetings easy understanding your meeting objectives and delivering meeting matched components.
Need Help Planning Your Next Corporate Event or Meeting?

Pharmaceutical Event Management: Strategies for Success


The pharmaceutical industry has taken the world by storm. A pharma meeting can last up to a week, filled with knowledge and breakthroughs in the medical field. The events are seen as highlights among the different types of corporations. 

Many reasons will determine the use of an event management company. At the same time, the pharmaceutical industry is no different. These event management teams can plan, create and run an event. The event planners take pride in their ability to provide support and to bring an idea to life, and with their broad knowledge and connections, they can create the perfect event for pharmaceuticals. 

Planning and Organizing Pharmaceutical and Healthcare Meetings

Creating an event that the audience will remember will take time. Corporations will use internal staff members that have little to no experience to plan an event. This leads to a waste of time and money. However, the corporation can use a full-service team to build the event the company wants,

Identifying Goals and Objectives

Creating the outline for the event is the perfect place to start. The company must clarify the goals and objectives of the event to ensure that the planning company can build in that direction. 

By conducting pharmaceutical events guidelines, the team will know exactly in what direction to plan the event agenda and the main reason for creating the big event. Knowing why will assist them in ensuring that everything directs back to the main objective and goal. 

Budget Planning and Management

Determining the budget is the second part of forming an event. Most pharma companies avoid this step due to the lack of management or understanding. This step will provide the guidelines for reaching the ultimate goal. 

Budget management is crucial under the guidelines of the Pharmaceutical Sunshine Act, which places a financial cap on each component of the event. While this may appear to be a constraint, it ensures continual financial support for the duration of the event. This financial management guarantees that all aspects of the event are adequately funded.

Venue Selection

When deciding on a location to host the in-person event, the management team must consider a few key elements. First and foremost is the amount of participants and staff that will be present on the day, or during the week. The venue must comfortably be able to host the entire group. 

The parking arrangements and the flexibility of the payment for the venue are key. The venue managers must provide a contract stating all the legalities to protect both parties. And finally the kitchen or dining area of the venue. Will the event serve food, and if so, does the location have the correct facilities for the number of meals that need to be prepared? 

Speaker and Attendees Coordination

Deciding on the speakers of an event can have some of the biggest impacts. This can determine the success or failure of the event. Event managers will spend time finding speakers with a clear and direct message that will fit the complete ideal of the event. The lack of the right speakers can confuse attendees, hurting the company’s brand and credibility. 

Promotion and Marketing

Advertising the event will allow the best potential customers to see the event. The management team will be able to create a website that will advertise and target the best audience. There will be promotions to advertise products and services, while other marketing strategies, such as social media approach, will ensure more customers and attendees on the day. 

Types of Pharmaceutical Events

Medical Conferences and Symposiums

A medical conference is the gathering of a group of medical professionals such as researchers, pharmaceutical reps, doctors, and other key players in the medical field. At these symposiums, new knowledge will be shared to ensure that the leading experts know what to focus on or provide to their customers and clients.

Product Launches and Promotions

Traditional in-person gatherings are no longer the only way forward, with technological advancements and the rise of sophisticated virtual conferencing services playing a critical role. These advancements have enabled corporations to organize various events, such as pharmaceutical meetings and product launches, both domestically and internationally, removing the need for physical presence. These technological advances have also emerged as critical resources, providing pharmaceutical product launch tips and developing the essential product launch checklist. This move has significantly influenced the industry’s developing landscape.”

Check Out Making Your Healthcare and Pharmaceutical Events a success:

Sales and Training Meetings

These conference meetings focus on the staff of the business. Planning managers will create an event that focuses solely on the sales team. These events will provide specific product or service training to the sales team to ensure that they have the necessary knowledge to share it with the rest of the world. This will ensure that the company staff has credibility when providing crucial information to their current or future clients. 

Continuing Medical Education (CME) Events

The focus of the Continues Medical Education event is to follow up on previous training in the industry of pharmaceuticals. This industry is continuously looking at various ways of improving and moving forward. This however can leave some individuals behind. These events ensure that the educated group learns and grows with the industry.

Challenges and Best Practices

Every event planning phase presents its challenges. However, when making use of a pharmaceutical event management team, some of the simple challenges can be avoided. 

Compliance With Regulations and Laws

Getting on the wrong side of the law can cost a business time and money. If this happens unintentionally, frustration and anger can rise high. Companies that hire management planners will avoid the danger of being caught on the wrong side of the law.

 These planning companies know all the rules and regulations and will know how to comply with or protect a business once it comes to that. 

Handling of Sensitive and Confidential Information

Customers and clients attending the in-person pharmaceutical event will provide the company with confidential and sensitive information. Although it is important how it was gathered, how companies use and handle it will play a crucial role in building credibility and loyalty. 

Sensitive information should only be used for what is necessary. These documents should also be protected and handled with care at all times. Not all individuals must know what is it the documents. This can lead to others taking advantage or causing harm with the confidential information gathered. 

Managing Attendee Expectations

Meeting the expectation that was created will ensure the success of the pharmaceutical event. Clients, customers, and employees attend meetings to learn more about products, using certain services, and gaining new knowledge that came on the scene recently. 

Providing the attendees with why they are at the event will leave the company brand in a good light, ensuring loyalty and credibility. Attendees will attend future events hosted by the same company based on the delivery of the expectation they have created. 

Utilizing Technology to Enhance the Event Experience

Technology is an amazing tool that planning managers can use to enhance the attendee’s experience. To ensure that the information comes across, the managers will use big screens, specially created apps, and lighting to set the mood for all the guest speakers. The planning company can use the technology to ensure a virtual experience through multiple apps and websites. 

Measuring the Success and ROI of the Event

To calculate the success of the event, companies must do more than focus on the turnout of attendees to the event. The amount of money invested must be returned through leads, new signings, or the selling of multiple products. The focus is not to receive more than is financially spent but rather focus on finances, leads, and other key factors and other event data.

Hybrid Programs for Healthcare Professionals

Hybrid events programs focus on hosting attendees at a live event but provide those that can not access it virtually. Virtual and hybrid events will ensure that every individual can join the necessary meeting virtually or in-person events. This will play a key role in future events due to the financial benefits and time it saves on traveling and planning

Embracing Virtual Pharmaceutical Event Management

Pharmaceutical companies and employees are continuously pushing the limits. The industry grows daily, and this can leave some individuals behind. Companies are now hiring a management team to create events that will ensure that the team, customers, and other professionals will stay up-to-date and in the loop with the development and growth of the industry.

The future of this industry is looking bright, however, the opportunity to grow through a virtual event platform will ensure that more individuals can join the events without needing to pay or plan long and tedious trips. This will assist the entire industry in growing together through virtual events. Setting up the industry leader in the pharma industry to assist each other through technology solutions. Either through virtual events or in person.


What Are Three Skills an Event Coordinator Must Have?

A coordinator must be a strong decision-maker and communicator. These two skills go hand in hand. The coordinator must decide quickly and accurately and communicate the direction and logistics that the rest of the team must follow. The third skill will be leadership. The individual will lead a team, thus, must know how to deal with different personalities as well as motivate the team when needed.

What Are the Three Major Steps in Event Planning?

First and foremost, the company must set goals and objectives for the event. This will provide the managers with direction. Secondly, the focus must be placed on setting a budget and choosing a venue. This will provide a set financial structure as well as a set location of where the function will be. And lastly, branding and marketing to ensure that clients and customers join the event.

Final Thoughts

Corporations can strategically use dollars to hire an experienced event management team, freeing up their time to focus on high-priority projects and objectives. To facilitate good pharmaceutical meeting planning, the company must establish clear criteria, create a budget, and define the event’s goals.

This planning creates the path for a mere concept to be transformed into an engaging, tangible event.

Sabine Ghali

Kelly Murphy


Certified Meeting planner with 20+ years of event management experience, founder of ConferenceSource, expert in meeting facility sourcing & contracting in North America, Europe, South America and Asia. Kelly will manage your budget as if they were her own, negotiating the best possible rate and hotel contract to benefit and protect every client and exceed all expectations for all planning aspects for sales meetings, educational meetings, product launches, incentive trips down to a small board of directors meeting. We make meetings easy understanding your meeting objectives and delivering meeting matched components.
Need Help Planning Your Next Corporate Event or Meeting?

It takes a bit of experience and leadership to manage a comprehensive pharmaceutical meeting, despite there being far and wide in between, the market segment has been growing steadily over the last few years as industry activity continues to grow. 

Pharma meeting planning has taken a more robust shape over the decades. Today in the United States, these events are a developed solution for industry professionals to network and gather information about the latest trends and developments that have helped transform the industry. 

Whether pharma companies are hosting small events, to massive conferences that see thousands of attendees, getting the planning and coordination spot on is a crucial aspect for any person or events team undertaking such a big job. 

Reasons You Should Hire Pharmaceutical Meeting Planners

Meeting planners take most of the stress out of work, if not all of it. With professional experience in hosting investigator meetings, it’s best to consider why pharmaceutical meeting planners are important for any pharma event.

Meeting Professionals

Connecting with the right people helps healthcare professionals become more informed, and we’ll connect. Bringing together the right group of people at once makes it easier for them to learn from one another, talk, and engage. Having a meeting planner would mean the guesswork of who to invite and who to leave out will be left to a professional team of event planners. 

Efficient meeting solutions

In accordance with the Pharmaceutical Sunshine Act, pharmaceutical meeting planners are methodically developed to foster interactions amongst industry trailblazers. The meeting venue’s strategic layout, as well as the flow of the proceedings, ensure efficiency, supporting the invention of substantial solutions among specialists.

Meeting Planning: Comprehensive HCP Event Management Services

Healthcare Medical Provider Focus or HCP helps to create memorable experiences that can help connect speakers and audience members while establishing a foundation that can help develop industry guidance. 

Event Planning & Design

Finding the right event planner and designing a layout that will best suit the needs of the company and those attending. Additionally, the design of the event must help support what the gathering is trying to accomplish. The pharma meeting expectations can be formed in with the pharmaceutical event planning process to ensure that medical professionals have access to the right pharma meeting rooms and that enough time is allocated for pharmaceutical and healthcare meetings throughout. 

Meeting Management Services

The overall meeting, from guest lists to catering and perhaps even the music or invitations, can be controlled and managed by an HCP event management service group. Pharmaceutical meetings and pharma planners can provide comprehensive services for industry events in pharmaceuticals that can be fostered through technology solutions and through an interactive nature. 

Attendee Engagement & Content Delivery

Keeping attendees engaged and entertained throughout the pharma meeting planning can be a challenge in itself, and with HCP event management services, it’s possible to give them more control over how the messaging or content will help enhance the attendee experience throughout the meeting.

Financial & Critical Data

The back end of pharmaceutical event planning also includes financial planning, such as budgeting, while also having to monitor other critical data, such as attendee needs and requirements.

Check Out How to Organize an Effective Meeting:

Exceptional Virtual Meetings & Events for Pharmaceutical & Medical Device Companies

Traditional in-person gatherings are no longer the only way forward, with technological advancements and the rise of sophisticated virtual conferencing services playing a critical role. These advancements have enabled corporations to organize a variety of events, such as pharmaceutical meetings and product launches, both domestically and internationally, removing the need for physical presence.

These technological advances have also emerged as critical resources, providing pharmaceutical product launch tips and developing the essential pharmaceutical product launch checklist. This move has significantly influenced the industry’s developing landscape.

Pre-Event Services

Any information about the event planning can be shared with attendees, including a digital link to the meeting. Other services such as setting up a guest list, running an email list, and checking up on attendee check-in.

Pharma Event Management Services

Managing the flow of the event, and how speakers will be able to interact and communicate more efficiently with attendees while hosting a virtual event. 

Streaming Solutions

Internet-related solutions, that ensure connections are always performing at their best, and that when large groups of attendees join in one conference call, it won’t impact the quality of the meeting. 

Post-Event Services

Finishing up, and making final rounds with all those who did manage to attend by sending up follow-up emails, or a summarized copy of the information that has been shared. 

Event Planning: Delivering Virtual and Hybrid Pharma Events to HCPs

Providing more commercial strategy, and helping professionals connect with the right people enables them to establish solutions that can help to revolutionize the industry and customer experience. 

Hybrid Event Management

Hybrid meetings are possible if the right resources and tools are available. Attendees can interact with one another, either virtually or in person, depending on what the demand thereof may be. 

Hybrid Event Production

On the other hand, hybrid event production is the recording and editing of the hybrid meetings which can then be distributed to attendees or reused to generate new content for future meetings. 

What Is a Hybrid Event

Virtual and hybrid events combine various aspects or components of physical meetups, allowing attendees, speakers, and contributors to virtually engage or converse with one another.” Using a hybrid strategy in pharmaceutical event management broadens your audience reach and enables for simultaneous connections with a bigger group of experts.

Examples of Hybrid Events

There are several types of hybrid events that can be used by different industries and companies. Some that are often used include live studio events, on-demand events, and simultaneous events, which have virtual audiences attending while at the same time being able to interact with one another and guest speakers. 

Hybrid vs. Virtual and In-person Events

Hybrid event: Combines both in-person and virtual qualities, allowing attendees to join the event, either from where it is taking place or their homes. 

Virtual event: A fully online event that can only be attended via the internet or a dedicated conferencing platform. 

In-person event: A stock standard and traditional event, where people can meet up and interact with one another in person and in real-time.

Pharmaceutical Meeting Planners: FAQs

What Are the 7 Ground Rules for Effective Meetings?

1. Ensuring all speakers participate in the meeting. 
2. Ensuring members and attendees respect one another during the meeting
3. Allowing for healthy and sustainable dialogue. 
4. Valuing differing opinions and inputs. 
5. Having the ability to communicate with different mediums and styles. 
6. Making sure every person is open to new ideas and perspectives. 
7. Taking every person’s thoughts and opinions into consideration. 

What Is the Biggest Challenge Companies Face When Planning Pharmaceutical Conferences?

Often companies are unable to understand the importance of regulatory codes and legislation regarding specific information and how it can restrict them from sharing specific information with companies and industry leaders.

Pharmaceutical Meeting Planning: Final Thoughts

Pharma meeting planning is no easy caveat and requires a high level of expertise. In the same breath, planners must be thoroughly briefed on what companies are expecting and what the end goal of the meeting seeks to be. 

Once there is mutual agreement, HCP event management services will be able to control several crucial elements of any event planning to ensure attendees remain engaged and that speakers can efficiently share their message. 

More so, it’s important that during these events, professionals connect with like-minded individuals and are briefed on what to expect from their hosts and who will lead the meeting. Clear and professional communication is a crucial element for a successful meeting. 

Sabine Ghali

Kelly Murphy


Certified Meeting planner with 20+ years of event management experience, founder of ConferenceSource, expert in meeting facility sourcing & contracting in North America, Europe, South America and Asia. Kelly will manage your budget as if they were her own, negotiating the best possible rate and hotel contract to benefit and protect every client and exceed all expectations for all planning aspects for sales meetings, educational meetings, product launches, incentive trips down to a small board of directors meeting. We make meetings easy understanding your meeting objectives and delivering meeting matched components.
Need Help Planning Your Next Corporate Event or Meeting?

Exploring What Is Commercial Operations in Pharma (Overview)


The pharmaceutical industry has many sectors and operations connected to it. For a company to be a successful pharmaceutical leader, the entire team must understand its roles and tasks. Every industry has its tasks and objectives, all working together to build a successful product and company.

What are the commercial operations in pharma is a question that many ask. The answer to this can be somewhat complex. Commercial operations consist of the sales and marketing team. The commercial operations will present a product and service to potential clients.

The commercial team will work hard to ensure that the best-suited customers can find the product or service created for them. Companies depend heavily on the results of commercial operations.

Why Should Companies Introduce Commercial Operations In Pharma?

Creating a product and clearing the FDA process is a difficult task. The company will spend months on end trying to pass these tests to ensure the safety of the product and the customers that will use it.

The entire process is well-spent if customers are interested in buying the product. Commercial operations can advertise and market the product to potential customers.

Without the sales and market team, the company will have the drug stocked at the warehouse, yet no sales to ensure the product’s release and use. The team will have insight into the clinical trials and patient outcomes, increasing commercial organizations’ accuracy. 

By investing in a strong sales and marketing team, the company will have the customers ready and waiting to purchase the product when it is accepted by FDA and released by the company.

What Are The Components of Commercial Operations in Pharma

Commercial operations have components and sectors to ensure the entire system functions professionally. These components are critical; with a part, commercial operations will succeed.

After COVID-19, change was critical for any internal pharma company. The entire business model had to change to adapt to the pandemic. The challenge for pharma companies stretches far and wide and includes the incorporation of commercial operations. 

Marketing and Sales Strategy

The marketing aims to find an action plan allowing the pharma team to advertise the product directly to the potential customer. The pharma sales reps will create a plan to ensure customers buy and rebuy the company’s products. A marketing and sales meeting will ensure that the two teams have the same strategy or incorporate strategies at hand.

Market Research and Analysis

The marketing team of the pharma company must conduct in-depth research on the market they want to enter. This means that they must evaluate the need for the product and identify key role players and companies already within the market.

This will allow the team to take a different product marketing approach. They will be able to identify whether the competitors are using effective marketing. The team will have the time to adjust their strategy to ensure maximum reach of the product.

Product Positioning and Branding

Identification and product positioning are two key factors that will have a massive impact on the product’s success. The marketing team must develop a strong brand for the company and the product. The product will be an extension of the brand; thus, ensuring a strong label that can be identified is of utmost importance.

Product positioning refers to where the product will be displayed. The positioning will determine the target market. The team will have to position the product in such a way that it stands out among the competitors.

Target Audience Identification

Businesses must remember to identify and clarify their target audience. This can lead to companies creating products that no customer wants or needs. The team must first identify the customer before starting a product.

This customer identification will allow the team to create a product that a target audience needs. This means the product has potential buyers for a high-quality drug due to their needs and wants. This process can make or break the entire marketing strategy; thus, adequate time to identify the target market is crucial.

Sales Forecasting and Goal Setting

Sales forecasting is when sales and marketing calculate an estimate of sales that will occur within a specific period. This is important because it will determine a set operation system and the sales strategies the team will use to ensure that these sales are reached or surpassed.

The team should focus on setting achievable goals throughout the process. Goals will drive the team members to complete the necessary tasks to push sales and increase effective marketing. Setting goals will motivate the team and produce highly productive team members.

A strong sales team will not ensure that the pharma company’s commercial operations feel the impact of sales. The team’s informed decisions on their quarterly sales will determine the effort’s outcome.

Product Launch and Lifecycle Management

This process within the entire system is where all the foundations are tested. The product launch and lifecycle is when the product is placed in the pharma world, where people and customers can experience and purchase the product. Either once off or regularly.

Pre-launch Activities

Pre-launch is all the tasks and activities that must be completed before the product’s release. This will build some excitement among the target audience, which can lead to them informing others. This will usually boost sales and builds a broader audience.

Some companies take the time to create a checklist to ensure that all the activities and tasks are completed. This will ensure that the team will have their pre-launch ready and that every possible problem has a solution ready.

Companies must use an event to ensure that the product launch is met with the successful event that the audience awaits. The pharmaceutical drug launch will allow the team to inform the attendees and answer some questions they might have about the product or the company.

Here are some tips that any company can use to ensure a successful product launch of their drugs.

Go-to-market Strategy

A go-to-market strategy is the step-by-step process the team will use to bring the product to the audience. This process will ensure the team has a system to market and display the products. The target audience can identify, experience, and purchase the product through the go-to strategy.

The go-to strategy can have many forms. Many choose to use a product launch or an event to provide the team with the platform to educate and inform the audience as the product is released. Other pharma companies want a silent release and see if the product marketing is strong enough to draw the predetermined sales.

Salesforce Training and Deployment

A strong salesforce can sell the product to the target audience. Without a trained team, sales can decrease, and the company will run the product at a loss. Thus educating and training the team’s ability to sell the drug is paramount.

The training can include product or drug training to ensure the team can produce the correct information for the audience. The team can be trained in closing deals and interacting with potential customers to ensure the salesforce has the knowledge to increase sales.

Post-launch Monitoring and Optimization

Post-launch monitoring and optimization will play a critical role in the continued development of the product and the company. The post-meeting evaluation will give the team the audience’s faults or negative experiences.

The team will receive feedback from the audience and the product users, which will then be used to upgrade and improve the product. The team will reduce the negative feedback until the product is optimized.

Distribution and Supply Chain Management

Pharmaceutical companies have to find a sustainable chain and a reasonable distribution strategy. The distribution strategy will include finding stores holding the drug the company created. This will allow customers to find the product at their local drugstore. Customers cannot ship or call the company to place an order but can purchase it at their local store. This will increase not only sales but customer satisfaction as well.

Supply chain management will ensure the product supply chain is safe, cost and time effective. This will ensure that the company still spends enough money to produce a profit. The supply chain will produce the product, bottle it and ship it to the distributors. Managing this chain will enhance its effectiveness.

Check Out What Is a Steering Committee [Purpose and Roles Explained]:

Key Account Management

The relationship between the pharmaceutical company and the customer is significant. This will dictate the sales, the advertising, and the use of the product. Thus keeping this relationship healthy is of utmost importance. The team must find a strategy to keep all their relationships healthy. This includes the relationship between the distributor, manufacturers, and the FDA.

Data Analytics and Performance Measurement

Continued development of the product and the strategies for selling it is critical. The team must use data analytics to evaluate the marketing performance, sales, and product. This evaluation will allow the team to identify issues or underperforming areas.

When the performance is measured, the team must find creative and innovative ways to improve the problem areas. By improving the issues, the team will build a strategy and process that can be used for any product or service they want to sell.

Role of Commercial Operations in Pharma Companies

Commercial operations will bridge the gap between the company and its potential customers and distributors. A product will be only helpful if the customers can experience it.

Commercial operations will take the product to the market. The marketing team will advertise and market the product, while the sales team will close the deals and ensure the target audience purchases the product. This will lead to the success of the product and the company itself.


What Does Commercial Mean in Pharma?

Commercial refers to the sales and marketing team of the company. These two teams will ensure that the target audience has the opportunity to witness the need for the product, which will ensure that they purchase the product as it will improve their life.

What Is The Commercialization of Drug Products?

The commercialization of a drug product means the company will take the product to the target audience. Customers can purchase and experience the product due to its availability on the market. This will only be possible due to the commercialization of the drug.

Final Thoughts

Creating and manufacturing a drug will take time and energy. The company must find reliable resources and fight through FDA approval. However, this will be helpful if the company has strong pharma commercial operations.

The pharma commercial operations team will ensure the target audience sees and purchases the product. They will use set strategies to ensure that the product reaches the target market and perform well enough to produce more of the product. They are increasing the sales and the production of the drug. Commercial operations can have a significant impact on the company. Thus, investing in a strong team will only set a strong foundation for commercial operations and the entire business.

Sabine Ghali

Kelly Murphy


Certified Meeting planner with 20+ years of event management experience, founder of ConferenceSource, expert in meeting facility sourcing & contracting in North America, Europe, South America and Asia. Kelly will manage your budget as if they were her own, negotiating the best possible rate and hotel contract to benefit and protect every client and exceed all expectations for all planning aspects for sales meetings, educational meetings, product launches, incentive trips down to a small board of directors meeting. We make meetings easy understanding your meeting objectives and delivering meeting matched components.
Need Help Planning Your Next Corporate Event or Meeting?

Maximizing Impact: Pharmaceutical Product Launch Tips


People tend to buy what they feel is important, enjoy, or what others tell them. Selling a product to a group of individuals takes time, research, and an adequate product launch to ensure that the target audience knows why they need this product. 

A successful product launch requires deep research on the target audience. Corporations then have to ensure that they market to the potential customers with the correct strategy which will bring them to the launch party. The launch event is where speakers, pharma companies, and other individuals can explore, explain or test the product to showcase its abilities and need within the customer’s world. A successful product launch lies in the awareness of the brand-new product. 

There are many small parts to a product launch that will ensure a successful event. From creating platforms to advertising to selecting the venue and vendors, all play a crucial part in the success of the product launch. However, before the customers can experience the product a few steps must be completed. 

Market Research

Before the thought of creating a product can come to mind, a corporation or team must find a problem that they want to solve. All problems are solvable and discovering how is what some companies live for. 

Conducting Thorough Market Research before Launching the Product

Conducting deep research into the market will be of great value. Pharma companies will be able to evaluate the need for the product. The market research will allow the team to view data and reports on specific cases that will strengthen their hypothesis of the product. 

Companies can make use of primary and secondary research. Primary research refers to information that the business created. Searching for the best customers, or researching the market. Secondary research refers to data and information that is already on the web. This can be scientific research that supports the product the business wants to sell. 

Analyzing the Competitive Landscape

Consumers will always be provided with multiple options and choices. Thus researching the competition, companies can take a competitive advantage and create or build a product that focuses either on other problems or have better solutions to the problems of the competitor. 

The research team will have to find various sources and data to support their hypothesis. Inadequate information might lead to a product being launched prematurely or without customers’ need for it. 

Identifying Key Customer Needs and Preferences

A product is only beneficial if it solves customer problems. Consumers tend to buy products or services due to the problems they solve and not particularly just the product itself. Thus identifying key needs will ensure that the product will be of great use to the consumer. 

Identifying the preferences will take a deeper understanding and research on the target audience. Preferences can come down to dietary options such as vegetarian or vegan, while others look for healthy options that can solve the same problem. If the target audience is a younger group, the team must find different options to provide to the key audience. 

Branding and Positioning

How customers perceive and identify a product, directly leads to the sales numbers of any product. Consumers must be able to identify the product and this can be increased by the branding of the products. Building and creating a strong package for the product will ensure higher sales and identification of the product. 

Developing a Strong Brand Identity for the Product

A brand identity does not solely present the product. This presents the entire company. Consumers want to follow and represent the entire company and not just a product. There are multiple ways to build a strong brand, but the focus should be on the core values of the company. 

Ensure that employees and clients know the story behind the brand. The business must be different from the competition and consumers must know the strengths and focus points of the business. These small focus points will ensure a strong brand. 

Positioning the Product Effectively in the Market

A strong product placement aims to ensure that the target audience can have access to information on the product. The marketing team must ensure that all platforms that the customers make use of are used for advertising. 

Positioning strategy provides the customer with competitive prices or needs for the product. The marketing team will display the characteristics and importance of the product to the target consumers. Consumers will only buy the product if they can identify the impact it will have on them.

Creating a Unique Selling Proposition (USP)

There are multiple methods of focusing on the unique selling point. Companies can start by placing themselves in the consumer’s shoes. This will allow them the identify key aspects that will draw the customers. Companies must think like the consumer to target exactly the reasons behind the purchase in the first place. 

Regulatory Compliance

Every industry is full of compliances. These compliances are in place to protect businesses and consumers at all costs. This is no different from the pharmaceutical industry. 

Ensuring Regulatory Compliance Throughout the Product Launch Process

Regulations and compliance are placed on industries to ensure that pharmaceutical in follow a standard that provides healthy and safe products for customers. These regulations can change between countries and must be evaluated before the creation of the product starts. 

Navigating FDA Regulations and Guidelines

The FDA is the organization that approves all products and drugs. They take pride in their ability to evaluate and grade a drug based on the materials and effects. Once the FDA approval has cleared the the company can leverage the approval by adding it to the marketing strategy which can lead to a successful launch. This will ensure credibility and that all the regulations are followed to the consumers and patients. 

Marketing Strategies

Developing a Comprehensive Marketing Plan

A marketing plan will ensure that the product will be advertised to the target audience. The launch strategy will focus on key aspects of the internet or channels of which the consumer makes use on a daily base. 

Leveraging Various Channels, Including Digital Marketing

With online platforms being used by most in the world, a digital strategy can be of great success. The marketing team can advertise directly to the customer via the phone or through a website. This will provide the patient with information 24 hours a day. 

Engage with Key Opinion Leaders (KOLs) and Influencers

Key opinion leaders and influencers have been in the industry for a long time, and they have built a reputation of credibility. These individuals or organizations will be able to provide key information to the team on how to reach the customers or how to effectively create a high-quality product. The KOL and influencers can save the company money and time with their experience and input. 

Sales Strategies

Creating a Strong Sales Team and Setting Achievable Sales Targets

A strong team of individuals that have the strength to focus on selling will be the key to hosting a successful pharma product launch. The team must be able to identify key aspects and consumers that they can target with the valuable product. With this market access the team will be able to sell the product to any customer, company, or distributor.

The sales team, however, can only perform to the goals that are set for them. The top management must place specific goals in place to ensure the team knows what to aim for. This will motivate the team, knowing that there is a goal to reach. 

Building Strong Relationships with Key Stakeholders, including Healthcare Providers

Identifying key stakeholders and other partners within the chain of production and selling will provide the company with input from every level of producing and selling a product. The stakeholders and healthcare providers might know what the customers need which is valuable input to the company.

The business can adjust, change or improve the product at every level, which will ensure a high-quality product in the end. Developing a healthy relationship will take time.

Leveraging Data Analytics to Optimize Sales Performance

Analytics and a sales strategy can be hand in hand. Companies can use analytics to improve their sales strategies. The analytics will provide information on the volume of sales, different sales positions, and other key aspects. The team can use the information to improve the lacking aspects and areas to build a stronger launch strategy. 

Check Out Data Science, Predictive Analytics, and AI in Drug Discovery with Novartis:

Patient Education

Education plays a key role in sales figures and metrics. Customers want to know the history and reasoning behind products, which can be provided by the team. 

Creating Patient Education Materials such as Infographics

The digital age brought new and improved methods of displaying information. Teams can now make use of infographics to display the statistics and details of the product. The visual representation can provide more clarity and credibility to the information shared by the team. 

Developing Relationships with Patient Advocacy Groups

A strong relationship with the patients can provide the developmental team with key information about the impact that the product is delivering. The patient can explain the side effects and ways that they feel the product can provide more value. And through this strong relationship, the product can improve with every encounter. 

Ensuring Patients Understand How to Properly use the Product

Large pharma companies must have clear guidelines to ensure that the patient uses the product in the best way. Not only will this ensure that the impact is higher, but this will allow the consumer to understand and explain to others how to use the product which will ensure the highest impact rate. 

Pricing Strategy

Developing a Pricing Strategy that Maximizes Revenue while Remaining Competitive

The market in the pharmaceutical industry is competitive. With options on drugs and the variances of prices, consumers are set to buy what they experience as healthy and well-priced. The price of a product can have a direct impact on the sales numbers, thus companies must evaluate and create a cost strategy that will be competitive and still produce a profit. 

Considering Patient Access and Affordability

The need for the company product might be at an all-time high, but this will not have any impact on the sales or the consumers if they have no access to the product. Companies can set a competitive price, but the power lies in the sales, thus building a product that can be purchased at the local drugstore is a must. 

An affordable and accessible product that is transparent and displays all the necessary information is key to an integrated brand. 

Distribution Strategy

Developing a Distribution Strategy that Ensures the Product is Available to Patients Who Need It

Businesses can create a distribution strategy that will ensure that the product can be purchased at multiple stores. Patients must have access to the product to ensure that they can capitalize on the benefits that the product holds.

Leveraging Various Distribution Channels, including Specialty Pharmacies

Building lasting relationships with all the channels is of utmost importance. Companies can ensure that the product is available at local stores by leveraging the relationships they have built. The business must ensure multiple outlets to provide the patient with multiple pharmacies to ensure higher sales numbers.

Post-Launch Evaluation

After the launch, the team must evaluate the sales rates and feedback provided by multiple patients and retail stores. The information will provide the team with issues or problems that can improve the sales and the product itself. 

Measuring the Success of the Product Launch

Some multiple metrics and statistics can be used to evaluate the success of the drug launch. Evaluating the customer retention rate, or evaluating the referrals of the product are specific metrics that can be used. The higher the statistics the higher the success rate of the product launch. 

Analyzing Feedback and Making Adjustments as Necessary

Obtaining feedback from valuable sources will create the space between where the product must be, and where it is currently at. After the pharmaceutical product launch the team will have set goals, provided by the feedback to enhance and improve the product. This will lead to a higher quality product that targets specific problems. 


How To Use SWOT Analysis in the Pharmaceutical Industry?

The SWOT analysis can be used in all the goals set throughout the pre and post-product launch. From market research, launch strategy to distribution channels. All aspects must evaluate the strength, weaknesses, opportunities, and threats throughout the process. 

What are the 5S Rules in the Pharma Industry?

The 5S rule is to sort, set, shine, standardize, and sustain. Sorting ensures that all equipment, and information are identified. Setting up the equipment and systems in a logical and time-efficient way. Shine refers to a clean and neat workspace. The team must then standardize the process and lastly focus on building a sustainable system. 

Final Thoughts

The pharmaceutical product launch sets the tone for the success of the product. The key to the launch, however is more than planning a great event. The team will be hard at work to ensure that the market is ready and in need of the product. After the market research, teams must create and obtain FDA clearance which will deem the product safe. 

Packaging and brand development will provide the consumers with core values and transparency from the company. The success of the launch event will be directly connected to the amount of potential buyers and distribution stores attending the party.

At the launch party, the team can provide samples, infographics, and multiple other forms of education to ensure that all the attendees understand the history and necessity of the product. The success of a product lies in the team’s ability to adjust and grow as problems occur. 

Ensuring the team and the product line of the growth and adjustments that lies ahead, will leave them ready for action as the feedback and reviews are shared. 

Sabine Ghali

Kelly Murphy


Certified Meeting planner with 20+ years of event management experience, founder of ConferenceSource, expert in meeting facility sourcing & contracting in North America, Europe, South America and Asia. Kelly will manage your budget as if they were her own, negotiating the best possible rate and hotel contract to benefit and protect every client and exceed all expectations for all planning aspects for sales meetings, educational meetings, product launches, incentive trips down to a small board of directors meeting. We make meetings easy understanding your meeting objectives and delivering meeting matched components.
Need Help Planning Your Next Corporate Event or Meeting?

The pharmaceutical industry is a competitive field, with companies fighting for a spot in the limelight. Most of the industry leaders focus on products and customers’ needs, without contacting the actual customer. Some do not consider arranging an advisory board meeting to improve their strategies and techniques to increase revenue.

Companies must start by capitalizing on all opportunities around them. One of the best methods of improving a company is hosting an advisory board meeting. Companies can access great value and input from top management or industry leaders through the use of advisory board meetings.

These meetings will allow the team to display their product, strategy, market research, or techniques to a board. This board can provide critical feedback to ensure that the team can change certain areas of their system. The board members must however be industry leaders or company managers to ensure accurate feedback.

The Importance of Pharmaceutical Advisory Board Meetings

A pharmaceutical advisory board meeting plays a key role in business. This will allow the team to receive feedback on areas where the company might be struggling or lacking. The board will evaluate and critique the strategies, products, and services, solely acknowledging their faults, and thereafter providing them with clear steps and methods of improvement. The team will have set responsibilities throughout the meeting.

Strategizing for the Future of the Industry

The future of a business is determined by the meaningful goals they set and the steps they take to ensure that they reach those goals. This however can lead the company to chase certain annual goals that are not beneficial for the business or the industry.

An advisory board filled with industry leaders will be able to evaluate and explain certain aspects of the industry that will affect the goals set by the company. This will allow the team to adjust their company goals and products accordingly, which will provide them with an increased opportunity to reach their goals.

Advisory boards filled with internal stakeholders and company leaders will however provide completely different feedback. The key opinion leaders will advise and display the company goals and provide the team with steps and methods to accomplish all the company goals. This will allow the entire medical affairs team to work towards growing and building the industry.

Ensuring Compliance with Regulations

Compliance and regulations rule the industry of pharmaceuticals. These rules and compilations are set in place for a good reason, to protect both the consumer and the business. This however can be a difficult subject to explain, thus placing industry leaders at the board meeting to teach the team about the rules and regulations is a great first step.

The board leaders have a great understanding of the rules and compliance of the pharmaceutical industry. Companies can arrange a board meeting with these industry heroes, which will allow the company to receive feedback on specific regulations and compliances that plays a key role in the industry.

The team can use this time to focus on a set of regulations based on their current product or drug. This will allow the team to avoid trial and error for FDA approval. The team can jump in with solutions that will provide them with easier access to approval.

The team will use an advisory board meeting with the company leaders which will allow them to explain their current project and goal of the drug. After the briefing, the leaders can provide feedback based on compliance and regulations for the specific drug.

The rules and regulations feedback will expose knowledge gaps within the meeting objectives which will allow central questions or complex questions to surface. The medical advisory board will provide as many field insights as possible.

Facilitating Collaboration and Networking

Collaborating and networking are the backbones of many industries. The advisory board meeting will provide the team with valuable resources and information. The board members will be the key networking and collaboration partners the company needs.

If the board members and industry leaders are not the collaboration the company needs, these individuals will be able to provide feedback on the best collaboration and networking opportunities. The industry leader will provide the team with directions as to whom to contact and what events to attend to ensure that they build a strong network. These individuals have market access and pharma companies that can be used as networking options. 

Our Comprehensive Event Planning Services

Planning and creating an advisory board meeting can take time and energy to arrange. With all the communication and planning around the participants and board members that have to be present. The administrative work around planning a board meeting might be the leading cause of why a company will defer from these meetings.

This however can be solved. A company can leverage its finances to ensure that a professional event planning organization plan and run the entire meeting. This will allow the team to attend and present what is needed, receive feedback, and work on improving their systems. No stress, management, or planning is needed from the company’s side.

Venue Selection and Contract Negotiation

Planning organizations can use their connections and networking to find the perfect venue for the meeting. The team will however have an opportunity to decline or accept the venue selections that the planner brings to the table.

Another benefit of a planner is contract negation. The planner has access to the venue hiring team, which will allow them to create a temporary contract solely for the meeting. This does not have to be touched by the company. The planning organization will control the entire process.

Agenda Development and Speaker Management

Creating an agenda that will fit the meeting goals can be a tedious task. Most internal planners do not have the knowledge or time to create an effective agenda that will cover all the aspects of the meeting.

An external planner, however, knows to create the perfect agenda according to the goals set by the company. The organizer will create an agenda that will suit the entire team. They will have the prior knowledge to schedule breaks, and where to place the important speakers or topics.

The team however must determine the keynote speakers they want to join the meeting, thus supplying the planner with their information to ensure that they are present with the content of their speech. The planner will arrange and manage the speakers according to the agenda, to ensure that all attendees and speakers know what is happening at all times.

Audiovisual and Technical Support

The venue that will be required for an advisory board meeting must have set resources and equipment to ensure that the meeting is a success. The basic equipment such as chairs and tables can not be missed, however, audiovisuals and technology support are a must-have.

A company can have access to great technical support when acquiring a planner. The organization has the connection to ensure that there will be audiovisuals and technical support at the venue, either assigned to the venue or being installed to ensure that the venue meets the criteria.

There is some responsibility on the company. The business must identify and provide the organizing team with the necessary information on what equipment and criteria must be met. The company can state what they need which will leave the organizing and installation to the planning team. The planning organization must however provide technical support to ensure that all problems are solved in a simple and logistical matter.

Catering and Accommodation Solutions

Advisory meetings can be hosted outside of an office. Many leaders prefer the team to meet either in a secluded area outside of the office or a venue that will allow the team to travel to ensure that they are not in work mode.

This does add additional expenses and planning. The planner however will have the capacity to decide on a location that has accommodations and catering facilities for the entire team. The organizer will have access to catering companies due to their constant need to arrange food for events.

The key to catering and accommodations, however, will be to determine whether any participants or attendees have allergies or food recommendations. The planning organizations must create a meal plan that will be filling, nutritious, and enjoyed by the entire team. This will include alternative options for vegans, or vegetarians.

On-Site Management and Coordination

All events have their on-site problems that can occur at any moment within the meeting. Companies hire pharmaceutical event managers to ensure that event coordination and safety are in place throughout the event.

With a planning organization, the team can reduce their on-site stress and management. The planning company will have a vendor that they can make use of to ensure that the entire event is safe for all attendees and guest speakers.

A planner will set out a schedule that will be seen by all attendees, speakers, and staff members to ensure that all parts of the meeting have the format and procedures. This will allow all parties to observe and note when they are to speak, share or listen to the knowledge being shared. The coordination will include break-out rooms and feedback opportunities for all the individuals and teams within the meeting.

Engaging and Interactive Meeting Formats

The key to a successful advisory board meeting is to ensure that it is engaging and interactive. It is not an event where speakers will share their information and content on a drug, and the attendees sit and listen. These events were created to ensure that the attendees or industry leaders can provide feedback through engaging key questions or comments. The board engagement will allow the team to have deep insight and expert consensus on the information. 

Expert Panels and Roundtable Discussions

The format of these meetings plays a crucial role. The first focus point should be to have the experts and industry leaders within the meeting. With an expert panel, the team has access to information that only the top of the industry has. The panel will provide the team with key takeaway data and knowledge to ensure they can improve their drug or service

The positioning of the panel and the team that will be presenting is another key point to consider when determining the format of the meeting. The entire expert panel must be able to experience the presentations. There must be a set time that will allow feedback. The format can be a roundtable discussion.

Breakout Sessions and Workshops

Breakout sessions are of utmost importance to these types of meetings. These sessions will allow the industry leaders or company professionals, to provide the key feedback. The planner however must ensure that all breakout sessions are compulsory. With these sessions scheduled, the planner must provide a time stamp to it, to ensure that the individuals can all be back in time for the rest of the meeting.

After the meeting, some specific problems and solutions will come to mind. It will be beneficial to all included if there are smaller venues where the team can have workshops to ensure that the information shared, does not fall in vain. Workshops will allow the team to use the critical information shared to immediate effect.

The key to these benefits is to communicate it with the organizer. This will allow the planner to accommodate and arrange these sessions within the agenda. This will ensure that the agenda includes the sessions and that they are well-planned and constructive.

Poster Sessions and Product Showcases

The use of technology can benefit the entire meeting. Individuals or teams will be able to display the information on a poster, which will provide the audience with an opportunity to read through the documentation.

The venue must have adequate space and setup to ensure that the team will be able to provide live demonstrations or display their products. The key to these sessions is to provide the audience with visuals of the actual product. They can test and observe the product. This will make the product tangible and the feedback more accurate.

This again falls on the planner to include these sessions and opportunities in the agenda. Thus communicating beforehand that these sessions are crucial will assist the planner to add and schedule them accordingly.

Tailored Experiences for a Global Audience

The company must design and create packaging and a drug that can be used on a global scale. This event must provide the leading experts with information on the target market and the marketing aspects of the drug. This will allow the board to assess the product while providing accurate feedback and areas of problems that might occur.

Check Out Advisory Boards: A Medical Writer’s Perspective:

Language and Cultural Considerations

There are many boundaries to consider when targeting a global market. The main problem that different cultures face is the language barrier. Another consideration should be color and logos. Some countries have set rules on the product and the marketing or product color.

These adjustments must be made before targeting a global audience. The adversity board will provide crucial feedback on the opportunities and global target market. Industry leaders and professionals will know all the finer detail of targeting a global audience.

The key to this addition to the meeting will allow the team to ask direct questions to the leaders instead of them providing feedback. The team can ask specific questions on common challenges they have faced with the global market, which will then be answered directly by the professionals and board.

International Travel and Visa Assistance

After the Corona era, countries have been more restricted in allowing tourists and travelers into the country. The benefit of having an event planning company on the other hand is that they have the input and knowledge on international travel and visa assistance.

A meeting with traveling assistance can be scheduled in the same format as an advisory board meeting where the team can ask specific questions to the board to ensure that they understand the administration that will be connected to international travel.

The team must allow the event planner time to acquire the documents and data that will allow the writeup of the visas. These documents are time sensitive and providing the team a good amount of time to arrange these documents is key.

Virtual and Hybrid Meeting Options

Three main formats within the event industry can be used to optimize the meeting space. Companies can adjust the formats according to the needs of the event and the meeting itself.

Virtual events can have a powerful impact on the entire team and the information gained from them. These meetings will allow any individual with an invite from across the world to join the meeting. That being said, the planner can create a platform where industry leaders can join and provide feedback from their office or home from across the world.

Hybrid events are a great option if the team wants to display and provide the industry leaders with a live demonstration and product screening. Individuals will have to travel to the event, which might cost a bit extra in time and finances. The key here is to ensure that a hybrid event is of utmost necessity to the attendees.

Determining which event format to use. The planning team must evaluate the goals, objectives, and resources to determine the best-suited option for the meeting. Virtual events allow for a wider range of input and can save the company money. While a hybrid event will allow for all to attend in person and will be able to see and touch the actual product.

Post-Meeting Support and Analytics

The planning organization will have a set method of obtaining post-meeting information from the leaders and team members. The information will not be used to improve the product itself, but rather the presentations, information, and display of the event.

Evaluating Meeting Impact and Success

The planning team can use multiple methods to gain information based on the success of the meeting. Questionnaires and polls can be used to obtain the value the attendees gained or the major impact of the structure of the event.

The leading experts will know what a successful meeting and event represent. They have all been in multiple events and meetings that were either tedious or a success. Thus asking them for feedback will assist the planning organization and the actual team with how to plan, host, and run a successful meeting.

Continuous Improvement for Future Events

The main reason companies will hire an event planner is to ensure that they run a successful pharmaceutical meeting. The input from the attendees will allow both parties, the event planning organization and the main company to identify problem areas and insight from the attendees. The insight will allow the team to improve their current format and use of specific information.

The adjustment will allow them to improve their event layout, information, and planning to ensure that both parties drastically improve their methods. Continuous improvement will ensure that the planning company grows within the right areas.


What Does A Pharmaceutical Advisory Board Do?

A pharmaceutical advisory board is used to provide insight. The insight includes feedback on crucial information regarding the actual drug, or the representations thereof. The feedback can include the layout and format of the meeting or any other area which will need adjustment and improvements.

What Happens At An Advisory Board Meeting?

The board that consists of industry leaders or company managers will listen and view a presentation on a specific drug or problem. After the presentation, the board will provide feedback and essential insight to the team based on the information, drug, or presentation they have delivered.

How Do You Get Ready For A Meeting Of The Advisory Board?

The team will have to prepare information on a drug. This will include the goals and direction the team wants the drug to go. The company must provide the board with hard facts, prepared questions, and direction which they then can break apart and provide advice for.

Final Thoughts

The main focus of an advisory board meeting is to obtain excellent insight and feedback from professionals in the field. A pharmaceutical meeting will allow the team to access industry leaders by displaying their products with critical information. The industry leaders will have an opportunity to evaluate all the information such as regulations, marketing, and target market to ensure that they can provide advice that will be beneficial to the team.

These meetings can be outsourced to an event planning company. The planning will fall on another company, while the team within the company can set their eyes on the presentation that they will share at the meeting.

Sabine Ghali

Kelly Murphy


Certified Meeting planner with 20+ years of event management experience, founder of ConferenceSource, expert in meeting facility sourcing & contracting in North America, Europe, South America and Asia. Kelly will manage your budget as if they were her own, negotiating the best possible rate and hotel contract to benefit and protect every client and exceed all expectations for all planning aspects for sales meetings, educational meetings, product launches, incentive trips down to a small board of directors meeting. We make meetings easy understanding your meeting objectives and delivering meeting matched components.
Need Help Planning Your Next Corporate Event or Meeting?

Ready, Set, Launch: Pharmaceutical Product Launch Checklist


As in all industries, new and improved services and products are always up incoming. As industry leaders learn and grow over the years, new products will come to light. This will ensure that the products push the industry forward. 

Before a product can be launched, a checklist must be completed. If a company wants to launch a product, market research on the development must be done. After the research, all regularities must be completed which will ensure that the product is safe to use. Market analysis and product packages do play a key role in the success of the product. Lastly, all the important parts of the chain and fellow partners must be present to ensure that the right people see the product. 

The checklist is set to ensure a successful launch of the product. With all the administrative and regularities checked off, the company can focus on inviting the industry leaders to ensure that the product can be used exactly as designed. 

Regulatory Compliance in a Product Launch

The pharmaceutical sector is overseen by a plethora of rules, the major goal of which is to promote customer service and safety. These laws are an essential part of the pharmaceutical product launch checklist, guaranteeing that any product that successfully passes the mandatory tests is safe for consumption or use.

This is an essential pharmaceutical product launch tip since it protects against potential harm to people who consume or use it.

FDA Approval Process

Food and drug approval is a corporation that places aims on testing all products to ensure that public health is always protected. The FDA also is responsible for the marketing and manufacturing of different products which leads to a safer and more affordable system. 

Legal and Compliance Checklist

The legal and compliance checklist is primarily intended for the entity currently involved in medication or product development. This rigorous checklist ensures that all protocols have been followed, ensuring the enterprise’s and its members’ stability.

There is a significant distinction between FDA compliance and legal compliance, frequently the focus of their investigations. While the FDA is primarily concerned with the project, the compliance check investigates the company bringing forth the new product.

The Sunshine Act is an important consideration in the pharmaceutical sector. This act aims to increase transparency about the financial links between physicians, teaching hospitals, and makers of pharmaceuticals, medical devices, and biologics. This emphasizes the importance of organizations adhering to FDA recommendations and broader legal norms such as those set by the Sunshine Act.

Market Research and Competitor Analysis for Launch Success

Identifying Target Market Segments

A product is only as strong as its need in the market. While a lot of time and money is spent on the product and the launch, the need for it is of utmost importance. The company must aim to identify the market to which the product will provide assistance, or which challenges it will overcome. 

There are multiple steps in the market segments. The first step is to identify the market and audience that will benefit from the product. After clearly identifying the target audience, the company must aim to place the product in its sight. Awareness will play a key role in the success of the product. The product can be advertised virtually or in person. 

Competitor Product Analysis

The competitor’s product analysis aims to identify similar products launched by the competition. This will assist the corporation in identifying marketing strategies that will showcase the benefits and strengths of their product over their competitors. 

Check Out 7 Easy Steps on How to Perform a Competitor Analysis:

SWOT Analysis Checklist

SWOT analysis refers to focusing on specific parts of the launch and competitors’ focus points. This will allow the company to host a better launch party in specific areas if compared with industry competitors. 

SWOT analysis refers to the competition’s strengths, weaknesses, opportunities, and threats or specific market strategy. Through this method, the business can asses its own strategy and improve it where needed. Through multiple communications the leaders can provide insights and details on how to improve the services and products. 

Developing a Comprehensive Marketing Strategy

Product Positioning and Messaging

The product’s strength and pinpointing what makes the drug special. Companies will use this as a marketing technique to draw customers. The message the organization plans to draw customers must be simple to follow, differentiate the product from the competition, and inspire the target audience to take action and buy the product. The company can start promoting to interested consumers.

Marketing Channels Selection

Deciding the market channels is of utmost importance. This will ensure that the audience will be able to experience the product. Whether the product is advertised on TV or radio, some market strategies target social media, while others focus on word of mouth. The company must target the customer’s regularly used platform.

Launch Timeline and Milestones Checklist

After the marketing channels and research based on the audience are done, the focus can be placed on the launch. The organization will set a timeline with multiple checklists of what needs to be completed before the launch day. Here is a 22-step launch creating checklist:

The milestones play a key role in the success of the launch party.

  • Identify and state the target audience
  • Set a marketing strategy with set channels 
  • Date and time of the product launch 
  • Website and if needed app development to advertising the launch
  • All vendors are set and organized. This includes sound, food, cleanup, and other needs on the day. 
  • Set a day checklist. This will be a list that must be done on the day to ensure a successful launch day. 

Building Strong Partnerships in the Pharmaceutical Industry

Key Opinion Leader’s Engagement

The engagement with key leaders will add educational and social support. Most individuals will follow what the industry leaders say; thus, if the leaders support and speak at the launch event, the audience will follow. The key is to ensure that the key leaders have astonishing opinions on the product, which will ensure their engagement at the event.

Healthcare Provider Collaboration Checklist

Collaborating with other healthcare professionals can set the company ahead. While working with other healthcare professionals, the corporation can break traditional perspectives and ensure an improvement on their weaknesses by comparing it with other healthcare professionals. 

Designing Effective Product Packaging and Labeling

The product can be of high value to the target audience; however, if the packaging is blatant and does not pull the target customers’ attention, the product will not benefit the customers. 

Packaging Design Considerations

The product and the package must both be representative of the corporation’s brand. The packaging will be directly linked to the company, and keeping it simple yet intriguing will ensure that the customer can connect the product with the company. 

When considering the design, companies must remember to put the customer first. What would draw the customer’s eye to the product, and how will the packaging make the customer feel? Packaging will play a key role in the success of the product.

Regulatory Labeling Requirements Checklist

Every industry has specific detail that must be placed on the product. The ingredients and the usage of the drug are of utmost importance. The FDA has set requirements for packaging any product or drug. All requirements are different, and the organization must ensure that they follow the correct procedure. 

Streamlining Distribution Channels for Maximum Reach

Identifying Distribution Partners

The distribution partners are the companies that will sell and advertise the products. These companies are the frontline of the selling process, and they will place the products on their shelves. Companies must ensure that the distribution partners have the knowledge to educate the costumes on the product.

Supply Chain Management Checklist

The pharmaceutical event management process begins with the producers and ends with the distributors. The product’s integrity is protected throughout the whole supply chain, as each component contributes considerably to the end product’s success.

Maintaining seamless communication across all chain segments is a critical component of pharmaceutical event management supply chain protocol. This involves assuring a steady supply of the materials and products required to maintain rigorous quality requirements at all stages.

The company’s principal goal is to provide the customer with a pure, high-quality product. As a result, preserving the integrity of all portions of the chain is critical to providing an extraordinary product to the end user.

Post-Launch Evaluation and Continuous Improvement

Corporations can evaluate the successful product launch through questionnaires to all attendees. The post-launch evaluation will be used to observe the shortcomings and weaknesses of the party, product, and organization. All events will have weaknesses or faults, and companies can evaluate them to ensure that they are improved and fixed before the next launch.

The same focus must be placed on the product. If any side effects or problems occur, the company must fix them as soon as possible. This will ensure high quality and improve productivity at all times. 

Performance Metrics Monitoring

The team will now set its sights on the product’s success rate and performance. This will ensure that all the hard work that has been done leads to high sales and usage of the product. The monitoring focuses on sales numbers, reviews, product placement, and distributors. Some might find that the product packaging is at fault, which then can be fixed. 

Post-Launch Evaluation Checklist

The post-launch evaluation focus on the product after the release. The review of sales, comments, and production are all accounted for in the post-launch evaluation. The evaluation will provide the team with information on whether the product is doing well, what must be improved, and the customer’s experiences with it. A consistent evaluation will lead to a growing product that will improve. 


What Should Be Included in a Product Launch?

A product launch is used for advertising and showcasing a product directly to the target audience. A successful launch has a set date and time, with guest speakers and industry leaders present. On the day of the launch, companies must ensure that the attendees understand why they are present, and the company must have as much information available for them at all times. 

What are the Five Essential Factors for a Successful Biopharma Product Launch?

Five critical elements are instrumental to successful pharmaceutical meeting planning, with the first being detailed preparation and audience-centric research. Post this research, an organized framework is necessary for setting a date, time, and deciding on the type of product launch event.

It is then incumbent upon the organization to ascertain that all planning aspects are duly completed, ensuring that the product, event, and guest speakers are all in harmony with the company’s core values. The presence of the right team is vital, along with ongoing evaluations to guarantee that the product meets its intended objectives.

These steps epitomize the essence of a successful pharmaceutical meeting planning strategy, ultimately leading to an effective product launch event.

Final Thoughts

Product launch parties can be intimidating events to plan. However, the focus should always be placed on the audience and the product itself. The product is there to ensure that customers are better off and that the problem it set out to solve can be fixed. 

The corporation can use multiple checklists to ensure that the event is consistent with the goals created. As the checklists are completed, the company moves closer and closer to launching a successful product

Sabine Ghali

Kelly Murphy


Certified Meeting planner with 20+ years of event management experience, founder of ConferenceSource, expert in meeting facility sourcing & contracting in North America, Europe, South America and Asia. Kelly will manage your budget as if they were her own, negotiating the best possible rate and hotel contract to benefit and protect every client and exceed all expectations for all planning aspects for sales meetings, educational meetings, product launches, incentive trips down to a small board of directors meeting. We make meetings easy understanding your meeting objectives and delivering meeting matched components.
Need Help Planning Your Next Corporate Event or Meeting?

Maximizing Impact: Pharmaceutical Drug Launch Best Practices


The pharmaceutical industry is very competitive. Every company has to fight to gain access to the U.S. drug market, and with a high demand for various drugs, companies must find creative ways to set themselves apart.

A pharmaceutical product launch strategy is one of the best practices a company can use to stand out. The launch will allow the company to identify key role players who will be invited to the drug launch. The company can promote and display its products directly to the target market, providing them with the competitor’s edge.

The pharmaceutical company has to keep a few practices and methods in mind when launching a specific drug or product. These practices will allow the team to identify and target the right market. However, the team will have all the systems and approval in place to ensure every customer that the drug is tested and safe their use.

The Importance of a Well-Planned Drug Launch

Planning a drug launch with a team is the start of every great launch day. The team must use ample time to prepare and plan the successful launch strategy. This planning will include the venue, the date of the product, marketing, and many other aspects. The planning sets the direction and creates a foundation for the development to reach the heights the company believes it can achieve.

Key Factors Influencing Successful Drug Launches

A set amount of factors will influence successful launches. These factors must be considered and taken care of throughout the planning and the day of the drug launch. The company must identify the target audience’s needs, which will be fulfilled with the drug.

The team must have the product FDA-approved to ensure the safe use of the product, which will assist the team in advertisement and marketing for the drug. The marketing team must have the best strategy to attract the target market.

Before the marketing team can advertise the product, the planning team must have a date, venue, and time. This must be suited for the company and every potential client that will benefit from the medication.

The team must, however, compare the product and launch with competitors in the industry. This comparison will allow the team to identify critical aspects, strengths, and factors that set the product aside from the competition. Lastly, the team must have a post-meeting evaluation and a continuous growing process to commit to improving the products and the events in the future.

Pre-launch Planning: Setting the Stage for Success

The pre-launch strategic planning will be all the administrative obligations and tasks that must be completed before the day of the launch party. This will allow the team to set the stage for a successful pharma product launch, where customers, clients, and partnering companies can enjoy the event’s success. The team can evaluate launch risks and produce a successful product launch by preventing specific potential risks.

Defining Clear Objectives and Goals

Every event must have a clear goal that the company wants to achieve. The goal must align with the company’s values and give the team a clear direction for the event. From the goals, the event planner will set out a checklist or objectives that will be completed along the way to ensure that the formulary plans are met and that the company can host a successful event.

Developing a Robust Launch Strategy

A launch strategy is a plan the team will follow to create the company’s exact idea for the launch plans. The process will include product evaluation, target audience identification, and a marketing strategy to ensure that all key role players are present on the day.

A few elements can be used to create a robust strategy launch. This includes a process of testing and evaluating the product. Identifying the target audience’s needs and creating suitable product labeling and packaging to draw and impress the target group. The team must provide the potential attendees with good reasoning as to why the launch is important to them.

Aligning Cross-functional Teams

A strong and successful pharmaceutical product launch strategy is heavily team dependent. The company must have clear values and principles to ensure cross-functional teamwork. This is especially true for a pharmaceutical launch team. The marketing team will rely on the product testing and drug-producing teams to provide them with a valuable item to market to ensure they promote the product and the event accordingly.

A robust cross-functional team will provide the other teams with correct information and a set amount of time to ensure they can complete the objectives on their lists. Every team is dependent on the production line before them. Thus, working together will excel and allow every chain member to complete the tasks and objectives.

Regulatory Compliance: Navigating the Drug Approval Process

There are many requirements and checking-in points when approving and testing a drug. Pharmaceutical companies all know the time-consuming processes that will take place to ensure that the drug they want to create is safe and that the audience is protected at all times. Companies must take the time to start the process with enough time before the launch party. The process and testing can be time sensitive and will leave the entire team stressed if not done far ahead.

Understanding Global Regulatory Requirements

The company and the product must meet regular requirements to ensure that the FDA can start evaluating and testing the product. The commercial team can find the necessary documents and information before the application to ensure they have every aspect and document in hand.

These clinical trials and requirements are in place to protect all parties that are and will be involved in the product, thus including the potential customers. The requirements set the standard of what will be accepted and whether or not the product is of the best quality for users. Compliance with the requirements will let other companies, employees, and customers know that the product is tested and will greatly benefit the target market.

Engaging with Regulatory Authorities

Authorities will accompany the regular requirements. These individuals control the paperwork, processing, and overall regularity systems. However, the commercial team members must interact professionally with these authorities. Communicating clearly and directly with the authorities will benefit the company. The team should remember that the authorities are in that role for a reason. Individuals should use discretion to abide by the authority’s rules and regulations.

Managing Submissions and Approvals Efficiently

A process must be followed when submitting a product. The process requires multiple documents, goals, and drugs that the FDA must test and approve. The team can have all the documents and products ready before submitting them to the authorities or can wait for every request made by the FDA.

The team should, however, complete all submissions and receive an approval stamp before launching the product. This can be done efficiently if the documents and necessary submissions are made within a time window provided by the FDA.

Market Analysis: Identifying Opportunities and Challenges

Market analysis is a process where the marketing team identifies the opportunities and challenges the new drug will face. This will be based on competitors, customer needs, and other key factors that will determine the success of the drug within the market.

Analyzing the Competitive Landscape

There are competitive companies in every industry and sector. This refers to any company that shares a specific target audience or creates similar products. Adidas is a competitor of Nike, while Pepsi competes against Coca-Cola. Pharmaceutical companies must identify and analyze their competitors to provide them with key information.

The information obtained from the competitor’s analysis will align with their products, media strategies, and methods of creating and retaining customers. The pharmaceutical business can either use this to create better systems and higher-quality products or can find new and innovative methods to produce new products that target a completely untouched audience.

Identifying Target Patient Populations

A product or drug is of no worth if there are no customers and clients that can benefit from the use of it. Identifying the target is important, but the key is to market to them. This will provide the potential target patient with information on a new drug that can positively impact their life. Identifying the target patient population is critical because companies can now advertise and send their drugs to the population that needs them the most.

Assessing Market Access Barriers and Opportunities

Every market has a set of opportunities and barriers that might prevent the audience from obtaining or purchasing the pharmaceutical company’s drug. These barriers can include finances, accessibility, or lack of knowledge.

These barriers will, however, be of great growth opportunity for the company. The team can find new and innovative methods to overcome the barriers, allowing the target audience full access to the medication or drugs.

The company must use the opportunity to build an audience and grow the business. This can be to raise brand awareness, increase sales or provide sales members with a platform to communicate with more leads and potential customers. The company must capitalize on all of these opportunities.

Strategic Pricing: Balancing Affordability and Profitability

Pricing can be the deal breaker for the target audience and the company. The team must consider all factors, such as product cost, time, and accessibility. While on the other hand, it also considers customer affordability.

Pricing Models and Strategies

A pricing model or strategy determines the best price for a specific drug or product. The best price must maximize profits while considering customers’ affordability. There are multiple strategies that companies can use to evaluate the best price for the drug.

Competitive pricing and cost-plus pricing are two of the popular pricing strategies. The focus is to meet or beat the competitor’s pricing to ensure customers change to the new drug. Cost pricing is when a company considers all the costs and adds profit, determining the product’s pricing.

There is no one size fits all strategy that will work for every product, company, or industry. The company must find a pricing system according to its values and profit aims.

Evaluating Payer and Reimbursement Landscapes

A product can be high quality, beneficial to the buyer, and highly safe to use. The pricing might be why these types of payers are not purchasing the product. The company leaders must evaluate the reimbursement landscape to evaluate and determine a price that major payers are comfortable paying. This will allow the sales team to create a competitive price yet still sell the product at a profit.

Demonstrating Value to Stakeholders

Key stakeholders are the individuals that have an interest in the company. These individuals will benefit greatly if the company profits or increases its sales every term. Stakeholders can be investors, market leaders, or owners wanting the company to grow.

The pricing and sales strategy will provide value to every stakeholder. As the profit rises within the company through competitive pricing and an increase in sales, these key stakeholders will benefit; thus, considering them when evaluating and determining price is key.

Effective Marketing Strategies for Drug Launch Campaigns

The marketing strategy will incorporate a plan with action steps to inform and advertise to the target market. This will allow the target audience to identify a product that will assist them or solve their problems. The focus should be to use jargon that the audience will understand. The advertisement must be done on the target group’s social platforms.

Developing a Strong Brand Identity

The brand identity includes the company colors, logo, and design. This will enable clients and customers to identify the company brand without seeing the company name. A strong identity will allow the audience and potential clients to identify the products, services, and contributions the company adds to the industry. Every company can raise awareness and exposure through a strong identity.

A strong identity will assist the team in marketing and selling more products on the release date. Individuals will assign characteristics such as trustworthiness, impact, and value to other products, pushing the customers to buy the new product based on the brand identity they have identified.

Check Out Philip Kotler – Creating a Strong Brand:

Crafting Impactful Messaging

There should be more behind marketing than solely selling a product. The team should develop a message to impact the environment and customers. The message should reflect the company’s beliefs and be displayed as often as possible. Many believe that a strong, meaningful message will increase sales and loyalty.

Leveraging Digital Channels for Maximum Reach

Digital channels refer to the social and technological platforms potential customers use to gain insight and knowledge on products and services. The team must determine the most used platforms, which can then be targeted by marketing strategies to ensure that the customer identifies the product and the impact it can have on them.

Each platform provides its business insight and benefits. Thus using the top three or four platforms to gain information, advertise to the client and potentially sell products is critical. These platforms will allow the company to connect with the potential customer.

Stakeholder Engagement: Collaborating with Key Industry Players

Every industry has giants, the company that made the breakthroughs and helped shape the entire industry. The company can use these professionals to ensure that they have the right processes and goals in mind.

Building Relationships with Healthcare Professionals

There are many reasons as to how and why professionals reach the top. The pharma company must ask how they can work with these healthcare professionals instead of against them. A strong relationship with healthcare professionals will provide the team with guidance, support, and direction when needed. These individuals have information on the healthcare systems and the governance structure that will add to the event and client experience.

The healthcare system is the backbone of every regional level of healthcare. These systems can support biotech companies to ensure they have the best insight and information for commercial success. The covid-19 pandemic has tested the supply chain. And companies can use the healthcare systems to create a product or drug that will be of great success for the industry.

Engaging Patient Advocacy Groups

Patient advocacy groups work directly with patients and promote their needs to outside companies. By engaging and working with these organizations, the team can develop and create a drug that fulfills current problems that the patients are facing. This is information that directly impacts the company’s products and goals. The team has the patient experience and can add clinical benefits to the market share.

Partnering with Key Opinion Leaders

market leaders in the industry have the knowledge and deep experience that many companies need. These leaders have gained experience through a range of mistakes and obstacles. The industry leaders will provide the company with insight and information that will prevent the company from making simple mistakes.

Post-launch Monitoring: Ensuring Long-term Success

Post-launch monitoring is a continuous process to evaluate the product, launch party, and the company. Continued evaluation will allow the team to improve the systems and products to meet the customer’s needs. The evaluation will give the team weaknesses that can be changed through innovative and creative thinking.

Tracking and Measuring Performance Metrics

A tracking system must be in place to evaluate and measure the continued performance of the drug and the client’s reaction. The KPI will allow the team to identify certain areas that are not delivering or need adjustment throughout the process.

The performance metrics are key in continuous development, allowing the team to grow in small steps in the desired direction. As the problems are solved, the systems and product quality improves. This greatly benefits the company, the employee, and the customer.

Adapting to Changing Market Conditions

The monitoring will provide the team with up-to-date information on the market. The industry is changing. This can be to a change in demand, technology development, or an increase in medical understanding. The team will pick up these conditions, allowing them to change with the market, ensuring they do not fall behind or lose their customers.

Implementing Continuous Improvement Initiatives

Finding the problem through continuous evaluation is a good start to the post-meeting evaluation. The key, however, is to find creative methods and innovative ways to change and improve the problems that the team identifies. Multiple methods of obtaining these problems exist, such as feedback forms to clients, producers, and product launch attendees. Companies must aim to find and implement new innovative strategies for their identified problems.

Case Studies: Successful Pharmaceutical Drug Launches

Following real-life clinical studies is one of the creative ways that companies can identify solutions and initiatives. Case studies provide successful examples of pharmaceutical drug launches, initiatives, and other forms of innovation that the company can use.

Examining Real-life Examples of Best Practices in Action

Not all case studies provide real-life examples. The team can identify case studies that provide examples that are currently in use. These examples are not hypothetical, and the information must be in practice by one or multiple companies. An active action plan will provide clear-cut examples of practices the company can implement immediately.

Learning from the Successes and Challenges of Past Launches

The best teacher is past mistakes and successes. The team must evaluate and judge their past experiences with product launches. Identifying and creating clear solutions to these problems will allow the team to grow and improve their future product launch.

Future Trends and Innovations in Drug Launch Best Practices

The pharmaceutical industry is an ever-growing industry. With artificial intelligence and technology growing at a rapid pace, the pharmaceutical industry is finding creative ways to incorporate these two growing points to capitalize on and boost the entire industry. Virtual events and online platforms will become a standard tool to ensure that every customer, client, and company can inform, educate and share their stories with the rest of the chain.

Reshaping Pharma Launch: The Role of Technology 

Technology is a great platform allowing companies to include most potential clients. The company must use every part of technology to grow, improve and create a system that greatly benefits the company. The future of online events is bright, and incorporating it into the drug launch will significantly benefit. Some might enjoy hybrid events, and the aim should be to reach and assist a wider audience.

Emerging Trends in Patient-centric Approaches

Technology and trends are great resources for companies. If these resources are not included in a patient-centric approach, the company might now receive the full potential and benefit from the resources. The aim should always be placed on the patients, and the company approach can be adjusted accordingly.

Evolving Regulatory Landscape

Companies must keep their eyes on the primary role player in the pharmaceutical industry. The FDA can change and adjust its rules at any time. Companies must adapt their approach to fit within the regularity to ensure all their products are safe.

Are Traditional Drug Launches Losing Effectiveness?

The launch leaders are all feeling the drastic change within the drug industry. Traditional drug launch is losing effectiveness due to the lack of adjustment to the technological era. Companies can use online platforms to have a great impact on launch success. The company can use a progressive market strategy and focus on the target audience. 

Why Pharmaceutical Execs Tap Independent Consultants?

Independent consultants have great market insight and knowledge of the entire drug market. The independent consulting team can focus solely and create a pharmaceutical launch plan. The company will provide the internal team time to focus on their tasks, allowing it to grow. 

An independent consultant will play a massive role due to the knowledge and information on all the launch stages. The consultant knows all the success factors of a launch execution and will lead the company and the team to run a drug launch. 

What Can Conference Source Do For Your Pharmaceutical Drug Launch?

Conference Source is an event company that takes pride in planning and running an event at maximum capacity. The team has a broad experience in digital marketing trends and pharmaceutical events. A diverse team, including marketing staff, will create the ideal event for any pharmaceutical company. 


Which Are The Primary Tasks for Product Launching in the Pharma Industry?

The team must focus on Setting clear goals. The launch must be based on an FDA-approved drug, and the team must find the best strategy to inform the potential attendees of the product.

What are Some Pharma Marketing Ideas?

Companies can use social media and online platforms to inform and educate their customers. This will allow them to advertise directly to the potential attendee’s devices. Another marketing idea is to use keynote speakers to attract their following or use industry leaders to ensure the attendees can identify a trustworthy figure for the future launch.

Final Thoughts

Pharmaceutical launch parties are challenging to plan and create. With a competitive market, pharma companies must make a quality drug launch event to draw the target market’s attention. The actual events can be of great benefit to every company. The aim should be to educate and meet the attendee’s needs and advertise and promote the drug to assist every consumer.

Sabine Ghali

Kelly Murphy


Certified Meeting planner with 20+ years of event management experience, founder of ConferenceSource, expert in meeting facility sourcing & contracting in North America, Europe, South America and Asia. Kelly will manage your budget as if they were her own, negotiating the best possible rate and hotel contract to benefit and protect every client and exceed all expectations for all planning aspects for sales meetings, educational meetings, product launches, incentive trips down to a small board of directors meeting. We make meetings easy understanding your meeting objectives and delivering meeting matched components.
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